Graduate Executive Assistants at Greatview

Greatview is the world’s second largest supplier of roll-fed aseptic carton material, with annual sales of over 10 billion cartons in 2013.

Greatview aseptic carton material is fully compatible for use on all applicable Tetra Pak filling machines. Our high quality, cost-competitive offering allows global dairy and beverage companies to diversify packaging suppliers, which nurtures competition and creates value in their supply chain. This is reflected in the company motto ‘Choice Creates Value’.

Greatview currently holds the industry’s best record for purchasing certified sustainable paperboard. In 2013, over 75% of our liquid paperboard was certified by COC sustainable certification bodies.

The company is listed on the Main Board of the Hong Kong Stock Exchange and operates in multiple locations across China, Europe and the Americas.

Position: Graduate Executive Assistants

Job description

Listing Info

• Responsible for providing assistance to company Executive Management and performing a variety of administrative, office and clerical functions.
• Provide administrative assistance to Executive Management and other officers as required or as requested
• Organizing and scheduling meetings and appointments for Executive Management
• Responsible for maintaining the department’s File Management System
• Taking both electronic, mails and telephone messages for Executive Management and relaying to concerned person.
• Conduct information research, business research, surveys and gather information on requested topics as assigned on behalf of Executive Management.
• Make arrangements and assist with Executive Management Meetings, Conferences and Board Of Directors Meetings.
• Managing Executive Management’s daily, weekly and monthly diary itineraries
• Assist in implementing and updating office policies and procedures including scheduling appointments, processing mail, answering phones and ordering supplies.
• Maintains the company’s records and file management system.
• Assist in the coordination of all travel arrangements for the company; research and make flight, hotel, car rental and company car reservations in accordance with company policies and to obtain most economical and efficient travel.
• Create travel itinerary and schedules in accordance with authorized travel requests.
• Receive, sort and forward incoming mail and coordinates the pick-up and delivery of express mail services (DHL, FedEx etc.)
• Assist with coordinating incoming and outgoing shipments. Initiate shipments for products, replacement parts and/or for correcting errors (shortages, wrong item shipped, etc.)
• Provide administrative assistance to the other departments as required or requested.
• Performs other duties as required or as assigned.

Skills Required

• Good reasoning ability is important.
• Good team spirit and project management skills
• Good administrative and organizational skills
• Good problem solving skills and initiative
• Good relational and customer service skills
• Strong quantitative skills such as statistics and data analysis skills
• Good reasoning skills; communication skills; multi-tasking skills and organizational skills
• Strong analytical and data analysis skills
• Exhibits initiative, responsibility and flexibility
• Proficient in the use of Microsoft Office Tools
• Quality control – demonstrates accuracy and thoroughness and monitors own work to ensure quality.
• Safety & security – actively promotes and personally observes safety and security procedures, and uses equipment and materials properly.
• Document Control – Reviewing and keeping records of transaction of sale and purchase goods and services

Educational Qualification

• A good university first Degree or journeyman experience is required.

Years Of Experience

• 2-4 years