Accounts Payable Officer Job at Calaya Engineering Services

Calaya Engineering Services is a limited liability company that is specialized in Industrial & Oil Field Chemicals, Well Operations & Wellhead Maintenance, Corrosion Control, Monitoring & Prevention, Steel Structure Design, Construction & Fabrication, Cathodic Protection Services, Sand blasting & Coating, Calibration, Certification and Pressure Testing, Hybrid Acoustic Technology (HAT), Statutory Inspections and Nondestructive Testing, Waste & Environmental Management and Procurement.


We are recruiting to fill the position below:

Job Position: Accounts Payable Officer

Job Location: Port Harcourt, Rivers
Employment Type: Contract

About the Job
The personnel is required to:

  • Receive invoices and confirm the attachment of relevant documents (Purchase Order, Job Progress Completion, Mission Order, Training attendance etc.), to invoices submitted.
  • Ensure that the correct tax codes are applied (VAT, WHT, NCD and Cabotage) for appropriate deductions on invoices and subsequent remittance to the relevant government agencies.
  • Follow-up of Cost Controllers, Technicians, JPC Creators/Releasers in respect of outstanding invoices in IMP workflow.
  • Control each invoice to be validated to ensure that no duplicated entry has been registered into the accounting system.
  • Barcode invoice as evidence of invoice receipt. Barcodes are useful for invoice identification.
  • Scanning (manual scanning or digital copying) of invoices for transmission into IMP Cockpit.
  • Initiate and coordinate all necessary actions to be taken by other IMP/web cycle actors, Payment or General Accountants, Cost Controllers and if necessary Technical Departments for the regularization of all Expense Documents which could not be validated.
  • Respond to circularization letters received from external auditors on behalf of vendors.
  • Ensure that all invoices processed as FI fall within the scope of those approved by Management to be such treated.
  • Investigation and follow-up of invoices overdue for payment and other invoices stuck in the workflow due to various reasons.
  • Investigate and respond to vendors enquiries.
  • Analyze open items in the GLs 401*and 42* to ensure prompt payments are made.
  • Other duties as may be assigned from time to time by hierarchies.

Qualifications

  • B. Sc. Accounting / Business related degree.
  • 2-5 years post-graduation work experience.
  • Professional qualification will be an added advantage
  • Basic understanding of Oil and Gas Upstream operations.
  • Ability to use specialized accounting software and other Windows PC applications.
  • Good interpersonal skills.
 


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