Admin Support Intern Recruitment at ICAP Nigeria

ICAP is a global health leader situated at Columbia University, ICAP has worked since 2003 with one central goal: to improve the health of families and communities.

We are recruiting suitably qualified candidates to fill the position below:

Job Position: Admin Support Intern

Job No: 2871
Job Location: Abuja (FCT)
Work Type: Intern, Full-time
Categories: Finance/Administration
Reports To (Title): Human Resource & Operations Manager
Start Date: January 2023

Position Summary

• The Administrative Support shall report to the Human Resources and Operations Manager and will provide administrative support at all times.
• Prepares correspondence, scans documents, assists with internal and external communications, and assists in developing travel itineraries in collaboration with ICAP Finance Unit.

Major Accountabilities

• Provide direct administrative support to all ICAP staff in Abuja; prepare correspondence, scan documents, organize meetings, assist with internal and external communications, and assist in the development of travel itineraries.
• Assist in coordinating staff monthly airtime and internet top-ups.
• Raising requests for materials/services and ensuring that procurement requests include all required specifications and supporting documents.
• Assist in the preparation of service agreements and Supplier Purchase Order (SPO) and coordinate suppliers during the delivery of the goods and services.
• Assist in coordinating vehicle movement, monitoring fuel consumption and vehicle logbooks.
• Regular updating of the office inventory log.
• Perform other related duties as assigned.

Job Requirements
Education:

• A Bachelor’s Degree in Business Administration / Management / Procurement or any related field.

Minimum Required Experience & Skills:

• Minimum of one (1) year directly related experience in an office administrative management role.
• Demonstrated experience and proficiency with Microsoft Office suite including Word, Excel, and Microsoft Outlook.
• Excellent Interpersonal, written, and verbal communication and ability to interact effectively with staff and management at all organizational levels.
• Attentiveness to detail.

Travel Requirement:

• None Required.

Note

• Only candidates who are eligible to work in Abuja Nigeria without a need for sponsorship will be considered for the position.      
• This is a locally employed position contingent upon the availability of grant funding.
• The position is contingent upon the availability of grant funding.
• Columbia University is an equal opportunity and affirmative action employer. It does not discriminate against employees or applicants for employment on the basis of race, color, sex, gender, religion, creed, national and ethnic origin, age, citizenship, status as a perceived or actual victim of domestic violence, disability, marital status, sexual orientation, status as a Vietnam era or disabled veteran, or any other legally protected status.