Admin/Fleet Manager Job at Najec Limited

Najec Limited is a leading edge information and Communications Technology (ICT) consultancy Firm based in Abuja Nigeria. Poised to be Africa's preferred payment solutions provider, We are focused on building a comprehensive suite of highly effective payment and VAS solutions aimed at driving revenues, ensuring subscriber satisfaction and retention. We specialize in delivering effective leading edge ICT solution for all public and private organizations.

We are recruiting to fill the position below:

Job Position: Admin/Fleet Manager
Job Location: Abuja (FCT)
Employment Type: Full-time

Job Summary

• We are seeking a proactive and experienced Admin/Fleet Manager to oversee the administrative functions and manage the company's fleet of vehicles.
• The ideal candidate will be responsible for ensuring efficient operations, maintaining compliance with regulations, and optimizing the use of company resources.

Responsibilities

Fleet Management:

• Maintain an accurate inventory of company vehicles, including registration, insurance, and maintenance records.
• Coordinate vehicle inspections, repairs, and routine maintenance to ensure safe and reliable operation.
• Develop and implement preventive maintenance schedules to minimize downtime and prolong the lifespan of vehicles.
• Monitor fuel usage, mileage, and vehicle expenses to identify cost-saving opportunities and improve efficiency.
• Ensure compliance with safety regulations, licensing requirements, and environmental standards.

Administrative Support:

• Manage administrative tasks such as scheduling appointments, organizing meetings, and handling correspondence.
• Oversee office supplies inventory and procurement, ensuring adequate stock levels and cost-effective purchasing.
• Coordinate travel arrangements, including booking accommodations and transportation for employees.
• Assist in the preparation of reports, presentations, and other documentation as needed.

Budget Management:

• Develop and manage budgets for fleet operations, administrative expenses, and related projects.
• Monitor expenditures, track variances, and identify opportunities for cost containment and optimization.
• Provide regular financial reports and analysis to management to support decision-making and planning.

Vendor and Supplier Management:

• Negotiate contracts and agreements with vendors and service providers to ensure cost-effective and reliable support for fleet maintenance and administrative services.
• Monitor vendor performance, resolve issues, and maintain positive relationships to achieve service-level agreements.

Compliance and Risk Management:

• Stay abreast of regulatory changes and industry best practices related to fleet management, transportation, and administrative operations.
• Ensure compliance with legal requirements, including vehicle registration, licensing, insurance, and workplace safety standards.
• Implement policies and procedures to mitigate risks and promote a culture of safety and compliance within the organization.

Requirements

• Bachelor's degree in Business Administration, Logistics, or related field.
• Proven experience in fleet management, administrative support, or related roles.
• Proven experience in automobile management and troubleshooting.
• Knowledge of transportation regulations and safety standards.
• Ability to analyze data, identify trends, and make data-driven decisions.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite and fleet management software
• Valid driver's license and clean driving record.

Method of Application
Interested and qualified candidates should send their Resume and Cover letter to: recruitment@najecltd.com using the Job Position as the subject of the mail.