Administration Manager Job at Elevantix Consulting Limited

At Elevantix Consulting Limited, we craft human workplaces. Our purpose is to create dynamic and vibrant human workplaces that excite, engage, attract and retain employees.

We are recruiting to fill the position below:

Job Position: Administration Manager

Job Location: Lagos
Employment type: Full-time

Job Description

• The Administration Manager will play a pivotal role in ensuring the smooth and efficient operation of our facilities, regulatory compliance, routine office administration, and residence maintenance and management.

Key Responsibilities
Facility Upkeep:

• Supervise maintenance and janitorial staff to ensure the cleanliness and functionality of company facilities.
• Develop and implement maintenance schedules and procedures.
• Oversee repair and maintenance projects, ensuring they are completed in a timely and cost-effective manner.
• Manage relationships with external vendors and service providers for facility-related services.

Regulatory Body Relationships:

• Maintain strong relationships with local, state, and federal regulatory agencies relevant to the company's operations.
• Ensure compliance with all applicable laws, regulations, permits, and licenses.
• Prepare and submit required reports and documentation to regulatory bodies.
• Stay informed about changes in regulations and ensure the company's adherence to new requirements.

Routine Office Administration:

• Supervise administrative staff and support their daily activities.
• Oversee the procurement of office supplies, equipment, and services.
• Implement and improve administrative procedures, policies, and systems to enhance efficiency.
• Coordinate office events, meetings, and logistics.

Residence Maintenance and Management:

• Manage residential properties owned or leased by the company.
• Oversee the drafting and execution of lease agreements.
• Coordinate utility payments and maintenance requests for residential units.
• Ensure that residential properties are furnished and maintained to a high standard.

Key Performance Indicators (KPIs)
Facility Upkeep:

• Percentage of facility maintenance projects completed on time.
• Cost-effectiveness of maintenance and repair projects.

Regulatory Compliance:

• Number of regulatory violations or non-compliance incidents.
• Timeliness and accuracy of regulatory reporting.
• Successful resolution of regulatory issues without significant impact on operations.

Routine Office Administration:

• Efficiency improvements in administrative processes (e.g., reduced procurement time, streamlined event coordination).
• Administrative staff productivity and performance evaluations.
• Timely resolution of office-related issues and complaints.

Residence Maintenance and Management:

• Timely execution of lease agreements and utility payments.
• Prompt resolution of maintenance issues in residential properties.

Qualifications

• Bachelor's Degrees in Business Administration, Facility Management, or a related field (MBA preferred).
• Proven 4 - 6 years of experience in administration management, including facility upkeep, regulatory compliance, and residence maintenance.
• Exceptional communication and interpersonal abilities.
• Proficiency in office software and administrative tools.
• Strong understanding of relevant laws and regulations.
• Excellent organizational and leadership skills.
• Ability to prioritize tasks and meet deadlines. • Strong problem-solving skills and attention to detail.

Method of Application
Interested and qualified candidates should send their updated CV to: adlaide@elevantixconsulting.com using the Job Position as the subject of the mail.