Administrative and Clinical Clerk Job at U.S Embassy

The U.S. Mission to Nigeria comprises of the Embassy in Abuja, FCT, and the Consulate General in Lagos. U.S. Consulate General Lagos is the Mission’s representative to the Nigerian people in the southern region.

We are recruiting to fill the position below:

Job Position: Administrative and Clinical Clerk (Employees of Mission - All/or USEFMs, EFMs or MOHs)

Announcement Number: Abuja-2023-057
Job Location: Abuja
Work Schedule: Full-time - 40 hours per week; Part-time (minimum of 20 hours per week) work schedule may be considered.
Hiring Agency: Embassy Abuja
Series / Grade: FP - 0545 8
Promotion Potential: FP-8

Overview


  • Hiring Path: Open to the public
  • Who May Apply/Clarification From the Agency:
    • For USEFM - FP is 08.  Actual FP salary determined by Washington D.C.
    • Employees of Mission - All/or USEFMs, EFMs or MOHs
  • Security Clearance Required: Public Trust - Background Investigation
  • Appointment Type: Permanent
  • Appointment Type Details: Definite not to Exceed (5 years)

Summary

  • The work schedule for this position is: Full Time (40 number of hours per week)
  • Start date: Candidate must be able to begin working within a reasonable period of time (6 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
  • Supervisory Position: No
  • Relocation Expenses Reimbursed: No
  • Travel Required: Not Required.

Duties

  • Incumbent support Health Unit personnel in executing the Department of State Medical Program to complete tasks that are administrative in nature, but benefit from clinical knowledge.
  • Maintaining pharmacy records and ordering medications, reviewing storage areas and preparing unusable items for destruction or sale, tracking both American and Local Staff chronic disease follow-up programs, tracking bio-threat supplies and medications, supporting admin assistants, clinicians, nurses and laboratory technicians in daily activities.
  • The position is directly supervised by the Office Manager/Admin Assistant of the Health Unit.  

Qualifications and Evaluations
Education Requirements:

  • Completion of Secondary School or high school diploma is required. 

Experience:

  • 2 years of experience in a setting requiring customer service responsibilities and prior work with medical records or handling of private, confidential information, or in clinical field is required.

Job Knowledge:

  • Knowledge of and ability to recognize medical names and dosing is required.

Evaluation:

  • This may be tested. Please specify in your application your level of proficiency in the language listed.

Language:

  • This may be tested. Please specify in your application your level of proficiency in the language listed.

Skills and Abilities:  

  • Proficiency in typing and operating word processing equipment is required. Ability to learn and effectively use database software to include a variety of web-based State Department inventory management and data collection programs is required.
  • Absolute confidentiality with respect to all clinical information is required.
  • Effective communication skills, strong organizational skills and ability to prioritize among multiple tasks at one time is required.
  • Strong social skills to encourage positive attitudes to the medical unit by a wide variety of persons, both local and American is required.

Equal Employment Opportunity (EEO):  

  • The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

  • All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits
Agency Benefits:

  • Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Abuja, Nigeria may receive a compensation package that may include health, separation, and other benefits.
  • For EFMs, benefits should be discussed with the Human Resources Office.
  • The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

  • For the current COVID-19 Requirements please visit the following link.
  • Hiring Preference Selection Process:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

Hiring Preference Order:

  • AEFM / USEFM who is a preference-eligible U.S. Veteran*
  • AEFM / USEFM
  • FS on LWOP and CS with reemployment rights **

* Important

  • Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.
  • ** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
  • For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

Marketing Statement:

Salary
USD36,195 / Per Year.

Important Information

  • All candidates must be able to obtain and hold a Public Trust clearance. 
  • To apply for this position click the “APPLY TO THIS VACANCY” button at the top of the page. Click on the “Submit Application” button to complete your application process.  For more information on how to apply visit the Mission internet site.

Required Documents
Please provide the required documentation listed below with your application:

  • Residency and/or Work Permit
  • High School Certificate

For EFMs, in addition to the above:

  • Copy of Orders/Assignment Notification (or equivalent)
  • DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
  • SF-50 (if applicable)

Next Steps:

  • Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email. 
  • For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
  • Thank you for your application and your interest in working at the U.S. Mission in Lagos, Nigeria.


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