Administrative and Finance Officer Job at Eden Solutions and Resources

Eden Solutions and Resources empowers organizations to leverage their expertise, unlocking strategic insights and customized solutions that drive sustainable growth, elevate performance, and navigate complex business challenges with confidence

We are recruiting to fill the position below:

Job Position: Administrative and Finance Officer

Job Location: Abuja (FCT)
Employment Type: Full-time

Job Description

• The Administrative and Finance Officer will play a crucial role in ensuring the smooth and efficient functioning of the office. On the administration side, s/he will be responsible for managing/overseeing daily operations, handling communications, and providing vital support to the team.
• While on the finance side, s/he will play a crucial role in maintaining financial records, handling day-to-day financial transactions, and ensuring compliance with relevant regulations.
• S/he will collaborate with various departments to support financial planning and analysis, contributing to the overall financial health of the organization.
• S/he should be highly organized, and detail-oriented, possess excellent communication skills, excel in multitasking, and has a proactive approach to problem-solving, thrive in a dynamic work environment, and have a passion for contributing to the overall success of the team.

Tasks and Responsibilities:
Administration:

• Performs a variety of routine assignments as appropriate to the position; operates a personal computer to draft basic correspondence, enter data, and print letters, labels, reports, and/or other materials; types and mails form letters.
• Perform specialized services of a routine clerical/administrative nature in strict accordance with established procedural guidelines, as appropriate to the position.
• Ensure the office and equipment are maintained, well organized, and presentable always.
• Manage incoming calls, emails, and correspondence, redirecting them as necessary.
• Greeting and directing visitors and handling complaints in a courteous and professional manner
• Coordinate schedules, arrange meetings, distribute memos and reports to ensure that everyone is kept
• current with necessary company news and information.
• Oversee and manage day-to-day office operations.
• Maintain office supplies inventory, place orders, when necessary, always ensure availability and up-to-date records of all the required documents/supplies.
• Ensure all safety kits, like a fire extinguisher, triangular caution sign, first aid kit, etc. are in the vehicle and up to date.
• Serve as the primary point of contact for internal and external communications.
• Work with the team to prepare meeting agenda and take minutes during meetings.
• Assist in the preparation of reports and presentations for management.
• Ensuring that clients' identities, conversations remain confidential and the security of files and filing systems.
• Occasionally traveling off-site to deliver reports or files to other departments.
• Operate copy equipment, fax machines, printers, or other equipment necessary.
• Perform any other task assigned by the management.

Finance:

• Maintain accurate and up-to-date financial records of the organization.
• Assist in the preparation of budgets and financial forecasts.
• Monitor and manage cash flow to meet operational needs.
• Conduct financial analysis and prepare financial reports for internal and external stakeholders to support
• decision-making.
• Assist in the completion of audits and regulatory inspections.
• Assist in managing, and reconciling petty cash, processing invoices, and assisting in basic financial
• Process financial transactions, including accounts payable, accounts receivable, and payroll.
• Reconcile bank statements and ensure the accuracy of financial data.
• Monitor budgetary performance and provide insights on variances.
• Collaborate with department heads to ensure adherence to budgetary guidelines.
• record-keeping.
• Provide insights into financial performance to aid strategic planning.
• Utilize financial software and systems to streamline processes.
• Contribute to the improvement of financial procedures and systems.

Qualifications

• Bachelor's Degree in Accounting, Business Administration, Management, or relevant field preferred.
• Minimum of 2 years of work experience in administrative support functions, with increasing responsibility. Experience with a local or international NGO is a plus.
• Experience and proficient skills in MS Office packages (Excel, Word, PowerPoint, Visio) and information management systems.
• Knowledge of financial regulations and accounting principles.
• Ability to effectively manage and organize data, including data entry, database management, and maintaining accurate records.
• Skill in drafting, editing, and formatting documents, reports, and presentations.
• Experience with calendar management and scheduling software to coordinate appointments, meetings, and events,
• Basic understanding of financial software for tasks like invoice processing and petty cash management.