Administrative Assistant at AS Operations West Africa Ltd.

AS Operations West Africa Ltd. (ASO) is a Nigeria-registered subsidiary of Adam Smith International (ASI). ASO provides operational support to three DFID-funded projects in Nigeria, i.e. NIAF, GEMS and ENABLE. Operational services include IT and Communications; Residential and Hotel Accommodations; Administrative Support; Domestic Ground and Air Transportation; International Travel and Protocol; and, Security Services.

We are recruiting to fill the position of: 

 
Job Title: Temporary Contractor - Administrative Assistant
Location: Jigawa
Job Summary

• Based in Jigawa, this temporary position works within the Administrative Services Section of a mid-sized operational services company. Among our clients is a leading international advisory firm that works throughout the world to help reform and improve economies and institutions
• Contract pay rate is similar to an Administrative Services Level 6 on the established pay scale and contract duration is expected until the middle of December 2016.
• The contractor will be required to have a Tax Identification Number since taxes will be collected and remitted on their behalf with the appropriate tax authorities.
• This temporary mid-level administrative position provides support to management by carrying-out a coordinating role that ensures office operations are timely and are performed in an effective and efficient manner

Responsibilities

• Tracking and prioritizing all incoming emails;
• Maintaining and tracking budgets;
• Scheduling and attending meetings, creating agendas and taking minutes;
• Addressing telephone and email enquiries;
• Liaising with suppliers;
• Keeping diaries and arranging appointments;and
• Other related duties.

Knowledge, Skills and Abilities:

• Excellent organizational skills;
• Above-average knowledge of MS Office including Excel, PowerPoint and Word.
• Excellent problem solving skills;
• Attention to detail;
• The ability to plan your own work, work on your own initiative and meet deadlines;
• Excellent customer service skills;
• Above-average oral communication skills in Hausa and English;
• Tact, discretion and respect for confidentiality at all times;
• A pleasant, confident telephone manner;
• Reliability and honesty; and
• Above-average oral and written communication skills in English;

Education and Experience

• A first level degree in Business Administration or Public Administration;
• Previous work experience in an administrative or secretarial role is required;
• Extensive experience with the use of Excel, Word and PowerPoint.

How to Apply
Interested and qualified candidates should send application package should include:

• A cover letter detailing how you meet the Education and Experience qualifications;
• Your CV; and
• Contact details for three recent work-related referees

Email your application package to: gm@asoperations.com Please note “Administrative Assistant - Jigawa” in the subject line.

Note

• Only applicants who meet the Education and Experience qualifications will be contacted.
• If you do not meet these, you need not apply.
• Applications received after this time will not be considered

Application Deadline   29th July, 2016 1600HRS WAT