Administrative Assistant (Lagos-2021-139) Recruitment at U.S. Mission

The U.S. Mission to Nigeria comprises of the Embassy in Abuja, FCT, and the Consulate General in Lagos. U.S. Consulate General Lagos is the Mission’s representative to the Nigerian people in the southern region.

We are recruiting to fill the position below:

Job Position: Administrative Assistant - Employees of Mission-All/or USEFMs, EFMs or MOHs) (Management Assistant)

Announcement Number: Lagos-2021-139
Job Location: Lagos
Promotion Potential: LE-7
Series / Grade: LE - 0105 7
Hiring Agency: Consulate General Lagos
Work Schedule: Full-time - 40 hour per week

Overview


  • Hiring Path: Open to the public
  • Who May Apply / Clarification From the Agency:
    • For USEFM - FP is 07.  Actual FP salary determined by Washington D.C.
    • Current Employees of the Mission - This includes U.S. Citizen Eligible Family Members (USEFMs); Eligible Family Members (EFMs); Declared Members of Household (MOHs), dependents of U.S. Personal Services Contract (USPSC) who are assigned under COM - All Agencies
  • Security Clearance Required: Public Trust - Background Investigation
  • Appointment Type: Permanent
  • Appointment Type Details: Indefinite subject to successful completion of probationary period.

Summary

  • The work schedule for this position is: Full Time (40 hours per week)
  • Start date: Candidate must be able to begin working within a reasonable period of time (6 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
  • Supervisory Position: No
  • Relocation Expenses Reimbursed: No
  • Travel Required: Not Required

Basic Function

  • The Office Management Assistant serves as the principal administrative support person for Management and reports directly to the Management Officer, operating independently to ensure that administrative functions are performed effectively, efficiently, and in a manner that promotes harmony and problem-solving, ensuring other staff members may be more effective.
  • The Management section provides the full range of International Cooperative Administrative Support Services (ICASS) to the over 85 USDH, 350 Locally Employed (LE) staff representing five US Federal Agencies.
  • The Office Management Assistant is the primary contact person responsible for the section’s customer service to internal and external clients.

Qualifications and Evaluations

Requirements
Experience:

  • Minimum of (3) three years of office administration and management experience is required.

Job Knowledge:
The following are required:

  • Knowledge of organizational hierarchy and structure and the roles and responsibilities of key personnel or offices supporting the organizations goals and objectives, in order to quickly know who to contact for any given issue.
  • Knowledge of key issues within the organization and between the organization and outside entities, including researching information on web sites, social media and/or publications, in order to perform such tasks as examining reports or documents for items of interest to the organization and maintaining files.
  • Knowledge at the Microsoft Office, Word, Excel, and PowerPoint, Access or SharePoint, in order to perform tasks assigned and troubleshoot information technology issues.
  • Knowledge of the use of and ability to troubleshoot standard office equipment including copiers, fax, multi-line telephone systems, cellular or smart phones, tablet or lap top computers and digital senders and scanners.
  • Knowledge of all counterparts in the 10-15 Consulates in the Diplomatic community in Lagos
  • Knowledge of local culture, business and governmental environment.

Education Requirements:

  • Completion of two years Post-Secondary education is required.

Evaluations:

  • This may be tested. Applicants must specify level of proficiency in the language(s) listed.

Language:

  • Fluency in speaking / reading / writing of English is required. Fluency in any of the local languages is required.

Skills and Abilities:
The following are required:

  • Skill in working with people from varied backgrounds, educational levels, and cultural surroundings in order to create and maintain an amiable and success-oriented working environment.
  • Skill in working positively with colleagues in order to promote harmony, cooperation, and good morale.
  • Professional judgment and experience to make decisions within appropriate areas of responsibility that move projects forward and enable timely achievement of section goals, including knowing when it is necessary to seek guidance from more experienced employees.
  • Skill at organizing multiple and varied tasks into an achievable system quickly and accurately with minimal supervision in order to complete duties on time.
  • Skill in time management and prioritization of work and tight deadlines, in order to perform assigned tasks.
  • Demonstrate a strong command of the English language to include grammar, spelling and punctuation. Must consistently meet a high standard for English, both written (overall structure as well as grammar, spelling and punctuation) and spoken (overall structure as well as delivery, clarity and conciseness).
  • Keyboard / typing skills with speed of least 25 words per minute but highly accurate.

Equal Employment Opportunity (EEO):  

  • The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

  • All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits
Agency Benefits:

  • Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Lagos, Nigeria may receive a compensation package that may include health, separation, and other benefits.
  • For EFMs, benefits should be discussed with the Human Resources Office.
  • The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

  • Hiring Preference Selection Process:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

Hiring Preference Order:

  • AEFM / USEFM who is a preference-eligible U.S. Veteran*
  • AEFM / USEFM
  • FS on LWOP and CS with reemployment rights **

* Important

  • Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.
  • ** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
  • For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

Marketing Statement:

Salary
NGN 6,455,212 / USD $38,056 Annually.

Important Information

  • All candidates must be able to obtain and hold a Public Trust clearance.
  • To apply for this position click the “"APPLY TO THIS VACANCY” button at the top of the page. Click on the “Submit Application” button to complete your application process.  For more information on how to apply visit the Mission internet site.

Required Documents:

  • In order to qualify based on education, you MUST submit the requested diploma and / or transcripts as verification of educational requirement by the closing date of this announcement. If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you will not be considered for this position:
    • Residency and/or Work Permit
    • Degree or transcripts.

For EFMs, in addition to the above:

  • Copy of Orders / Assignment Notification (or equivalent)
  • DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
  • SF-50 (if applicable)

Next Steps:

  • Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
  • For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
  • Thank you for your application and your interest in working at the U.S. Mission in Lagos, Nigeria.


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