Administrative Assistant (MD's Office) Job at Sundry Foods

Sundry Foods is an integrated food services company founded in 2003 and operating in major cities in Nigeria. We are bringing our now trademark great tasting ready-to-eat food and quality services to thousands of people and institutions daily through its chain and network of restaurants, bakeries and other catering facilities. We are proud to own and operate one of Africa’s best restaurant and bakery chains and we pride ourselves on our ability to consistently deliver original food and service solutions whether in workplaces, schools and colleges, hospitals, joining even remote sites and different cultural environments using our team of young seasoned professionals and an entire workforce with a passion to deliver nothing but the best to every customer.

We are recruiting to fill the position below:

Job Position: Administrative Assistant (MD's Office)

Job Location: Port Harcourt, Rivers
Employment Type: Full-time

Key Tasks and Responsibilities

• Handling information and document requests from staff and outside parties
• Collate and prepare information for meetings with staff and outside parties; compose and prepare correspondence; maintain contact lists
• Perform filing duties and controls all documents for Managing Director's office
• Assist in Board meeting preparations e.g all bookings, travel arrangements etc
• Order office supplies for the office of the Managing Director
• Provide general support to Managing Director's visitors
• Schedule executive meetings and keep detailed meeting notes
• Draft letters, memos, invoices, reports, and other documents
• Receive incoming communication or memos addressed to the office of the Managing Director, review contents, determine importance, and summarize and/or distribute contents to appropraite staff
• Monitor leases and ensure company renew leases on all its occupied spaces in good time
• Perform a broad variety of administrative tasks that facilitate the attainment of organizational outcomes
• Extract and clean business data for further analysis
• Prepare periodic business and financial reports using developed templates/models.

Required Qualifications

• Minimum of Bachelor's Degree in Finance, Economics, Business Administration or related field. A Master's Degree in a related field is an added advantage
• 3-5 years of experience in a similar role may be an added advantage.
• The MD's Office Administrative Assistant is primarily responsible for assisting with a wide range of administrative support related tasks as well as assist in financial analysis and reporting.

Required Skill:

• Proficient with Microsoft Office Suite
• Excellent Verbal and Written communication skills
• Strong Organizational skills with the ability to multi-task.
• Attention to detail and problem solving skills
• Numeracy and Analytical skills.