Administrative Associate Job in Lagos

We are an indigenous non-profit and non-governmental organization with Head Office in Abuja and field offices in several locations across Nigeria. We are in the business of saving lives, making life more meaningful and productive for all Nigerians and especially for people living with; and affected by HIV.It is an organization built on strong core values, we believe strongly in commitment, innovation, inspiring leadership, and partnerships.

We are recruiting to fill the position below:

Job Position: Administrative Associate
Job Location: Lagos
Employment Type: Full-time
Grant Duration: Subject to availability of funds and exceptional grant performance

Description

• The ideal candidate should be a reliable individual who is committed, audacious, accountable, and passionate with strong core values to work with our highly experienced team at our Head and state offices as an Administrative Associate.
• A reliable executor who is flexible and can hit the ground running in aiding the organization achieve its goals as it aligns with saving lives, making life more meaningful and productive for all Nigerians, and especially for the most vulnerable.

Job Purpose

• The position provides administrative support to the department and contributes to the smooth operation of the office, assisting with the maintenance and sustenance of a professional office environment.
• Duties include general clerical, receptionist, and project-based work.
• The incumbent projects a professional company image through in-person and phone interaction.

Essential Duties and Responsibilities

• Coordinate all procurement and logistics activities, including possible management of vehicles and drivers.
• Carry out assets verification and updating of inventory register.
• Ensure proper use and maintenance of physical assets and office, including vehicles, equipment, furniture, and office building.
• Arrange for repairs as necessary.
• Coordinate and maintain records for staff office space, phones, parking, company cards, and office keys.
• Provide historical reference by developing and utilizing filing and retrieval systems.
• Ensure security of office, staff, and physical assets belonging to the organization.
• Make travel arrangements for conferences, scheduling maintenance, executing mass mailings, coordinating conference call participation, and handling RSVPs for events.
• Oversee the maintenance, repair, and replacement of office equipment and furniture.
• Support technical staff in assigned project-based work.
• Support HR to provide office orientation for new employees.
• Schedule and manage meetings, conferences, workshops, and special events.
• Maintain confidentiality with sensitive information and correspondence.
• Liaise with management and staff regarding administrative matters.
• Keep track of account balances and manage petty cash.
• Approve expenditure and issue payments to vendors and suppliers.
• Verify timesheets and process payroll.

Qualifications and Experience

• An Associate or Bachelor's Degree in Business Administration, or similar.
• 3 years of experience in a similar administrative role, especially in an international NGO.
• Advanced proficiency in word processing and spreadsheet software.
• Extensive experience in managing payments, budgets, and expenditures.
• Exceptional ability to manage office operations and oversee junior staff.
• Advanced ability to plan, schedule, and execute office-related events.
• In-depth knowledge of administrative recordkeeping practices.
• Experience in handling confidential and sensitive information.
• Excellent written and verbal communication skills.
• Team worker. Ability to work as part of a team.
• Fluency in speaking, reading, and writing English.
• Strong organizational and prioritization skills.

Method of Application
Interested and qualified candidates should send their current CV and Suitability Statement (not more than 200 words indicating position and location) in Microsoft Word format to: projectrecruitment255@gmail.com using the Job Position, Location and Applicant Full name (e.g. "COM01 Abuja, ADESUWA NWACHUKWU") as the subject of the mail.
And
Click here to apply online

Note

• It is important to apply via the link and the mail, as applications sent to ONLY the email address will be considered invalid.
• Only short-listed candidates will be contacted to advance to the next stage of the selection process.
• We believe in Equal Employment Opportunity and strongly encourage qualified Locals and women to apply.
• Applications are reviewed in the order of arrival, and we reserve the right to close the advert before the term initially indicated if suitable applications are received.
• This organization does not charge any fees for submission of job applications and interviews.