Administrative Officer

Biz Solutions is a management and support organization incorporated with the aim to work/partner with organizations who wish to concentrate on their core businesses, and at the same time remain mindful of the attendant necessity to be structured, organized and compliant.

We provide consultancy for start-ups, existing and troubled organizations with the mandate to put in place structure, identify defects as well as give recommendations on corrective measures to follow in order to ensure a balance between core and sub business activities.

We are recruiting to fill the position below:

Job Title: Administrative Officer

Location: Lagos

Duties and Responsibilities

• Oversees and administers the day-to-day activities of the office; develops policies, procedures, and systems which ensure productive and efficient office operation.
• Provides assistance and support to the office principal in problem solving, project planning and management, and development and execution of stated goals and objectives.
• Supervises the work of employees in supporting roles, including assigning workload and monitoring employee performance.
• Oversees and facilitates resources management and administration procedures and documentation for the principal.
• Performs research and analysis on specific issues, as required, and independently prepares non-routine letters and/or reports, which may be highly sensitive and confidential in nature.
• Serves as the primary point of administrative contact and liaison with other offices, individuals, and institutions on operational and programmatic matters concerning the Office.
• Organizes and facilitates meetings, conferences, and other special events; coordinates and attends committee meetings, and participates in committee discussions, as appropriate.
• Coordinates the disposition and/or resolution of individual problems and disputes involving faculty, staff, students, and/or members of the general public, as they arise.
• Oversees the operation of office accounts, and plans and monitors expenditures; as appropriate, develops and/or coordinates budgets for the office and associated accounts.
• Provides and/or oversees provision of staff support to the office, to include handling walk-up and phone interactions, maintaining calendars and travel arrangements, screening, analysing, and responding to incoming correspondence, handling day-to-day problems and situations, and provision of secretarial support.
• Provides assistance in the understanding and interpretation of University policies and procedures, as appropriate, and ensures that office operations are in compliance with policy provisions and standards.
• Assists in the coordination, supervision, and completion of special projects, as appropriate.
• Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

• University Degree in Public Administration, Business Administration/Management or organizational psychology
• Up to 2 years' experience in HR or business

Knowledge, Skills and Abilities

• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
• Ability to gather data, compiles information, and prepares reports.
• Records maintenance skills.
• Skill in budget preparation and fiscal management.
• Ability to use independent judgment and to manage and impart confidential information.
• Ability to analyse and solve problems.
• Ability to plan, develops, and coordinates multiple projects.
• Skill in organizing resources and establishing priorities.
• Ability to lead and train staff and/or students.
• Conflict resolution and/or mediation skills.
• Demonstrated ability to maintain confidentiality.
• Knowledge of office management principles and procedures.
• Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues.
• Skills in the use of database management, word processing, spreadsheet, and/or presentation software.
• Organizing and coordinating skills.
• Ability to foster a cooperative work environment.
• Effective verbal and written communication skills.
• Knowledge of administrative policies and procedures as applied to public academic institutions.