Administrative Secretary

Company profile Super Stars Promotions Limited (SSP) is a Sales Promotions company operating to global standards; offering sales solutions to businesses across different sectors including Financial, Telecommunications, Pharmaceuticals, Food, Oil & Gas, Factories, Real Estate, and individuals.

Job Title: Administrative Secretary

Location: Lagos

Job description:

Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc

Attend meetings and keep minutes

Receive and screen phone calls and redirect them when appropriate

Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)

Use a variety of software packages (including Excel, Access and Powerpoint) to manage data and produce documents and presentations

Use content management systems (CMS) to maintain and update websites and internal databases

Manage and maintain budgets and carry out invoicing - Sort and distribute incoming post and organise and send outgoing posts

Prepare invoices or financial statements and provide assistance in bookkeeping

Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders

Maintain electronic and paper records ensuring information is organized and easily accessible

Conduct research and prepare presentations or reports as assigned

Recruit, train and supervise junior staff and delegate work as required

Manipulate statistical data - Arrange in-house and external events

Arrange training for staff members.