Administrative Secretary Job at Maritime Security Providers Association of Nigeria (MASPAN)

Maritime Security Providers Association of Nigeria (MASPAN) - Our aim is to represent corporate organizations and practitioners working in the maritime security industry in Nigeria and provide a professional platform to support national security effort as it pertains to the maritime space as well as enhance maritime security education and synergy among maritime security providers and practitioners.

We are recruiting to fill the position below:

Job Position: Administrative Secretary
Job Location: Lagos

Responsibilities

• Responsible for providing administrative support to the President and Executive Committee Members of the Association, as well as scheduling, organizing, and coordinating meetings/events/conferences; handling confidential correspondences; coordinating travel arrangements, developing, and maintaining office files, preparing reports and correspondences for the association and other general administrative needs.
• Prepare and assist in the preparation of reports and presentations for the President and Executive Committee Members and ensure dissemination of applicable information, initiate necessary follow-up on action items to ensure follow-up meetings and activities are scheduled and executed.
• Coordinate the Association meetings, including the preparation and circulation of meeting agendas and documentation, and the taking and distribution of meeting minutes; maintain and annually update the association.
• Management of the Association calendar, to ensure reminders on all events are set and to serve as the principal administrative contact person to the Association, for both internal and external audiences.
• Perform additional duties as required by the executive members.

Qualification

• A University Degree / Higher National Diploma in Business Administration or other related fields.

Key Skills & Competencies:

• The candidate must demonstrate competence in the organization, coordination, and supervisory support
• Proficiency in the use of software/tools (Microsoft Word, Advance Excel, Google Suite, Outlook).
• Ability to design and implement suitable Administrative Functions/systems.
• Ability to handle confidential matters responsibly and interact professionally with a wide variety of individuals
• Resourcefulness in finding appropriate solutions to problems, and initiative in presenting alternatives and implementing solutions to ensure effective change.

Method of Application
Interested and qualified candidates should send their CV and documents in a single PDF file to: Generalsec@maspan.org.ng and cc: admin@maspan.org.ng using the Job position as the subject of the mail.