Document Controller

Pier One Explorer is committed to providing world-class, personal, consistent, and professional travel management services that WOW our customers. We are people centric, service focused, and technology driven. Pier One Explorer is recruiting to fill the position below:


Job Title: Document Controller
Location: Lagos
Role Responsibilities

• To implement sourcing plans with the goal of assuring specified quality, required delivery times and minimizing the total cost of the products and services.
• To support technical and engineering personnel with project support duties.
• To liaise with contractors on all facilities management requests.
• To act as the point of contact for personnel with maintenance issues in the office(s).
• To reconcile weekly project hours for project crew, subcontractors and staff.
• To assist with contract close outs including check-lists, signing and the archiving of documents.
• To provide technical support for the planning lead and planners as
• To maintain incoming/ outgoing correspondence registers and report weekly on action logs.
• To provide administration support and process all meeting minutes for progress meetings, management meetings and sponsor meetings.
• To liaise with document control and document expeditors regarding reviews and the approval of document and weekly reporting.
• To assist with the formatting of documents.
• To issue updated project documentation to contractors.

Qualifications

• 5 years of relevant work experience.
• A Bachelor of Science degree, Higher National Diploma or an equivalent degree in an Administrative, Technical or Science discipline.
• Attention to detail and high level accuracy in proof reading documentation (including emails) prior to distribution.
• Respect for and understanding of confidentiality.
• Eloquent and clear communication in the English language to construct emails and minute-taking.
• Knowledge of document control procedures.
• Ability to work within a team environment as well as autonomously.
• Highly self-motivated, methodical in approach to completing tasks, detailed and organized.
• Contribute and show initiative towards administration improvements
• Advanced use of the Microsoft Office Suite (Excel, PowerPoint, Word, Project and Outlook).
• Ability to establish and maintain complex spreadsheets, databases and records for the purpose of controlling and managing site activities.
• Strong IT skill is an added advantage.
• Personal qualities
• Strong administrative skills.
• Strong oral and written communication skills.
• Strong interpersonal and leadership skills.