Executive Administrative Assistant Job at the DEW Center

The DEW Center is home to everyone who seeks to improve their entire wellbeing holistically, so they can live happy and more fulfilling lives. It was birthed with a concerned spirit and a grand objective, to explore the intersection of three components - design, education, and wellness and how together, they positively impact the well-being of individuals while advocating for the de-stigmatization of mental health issues.

We are recruiting to fill the position below:

Job Position: Executive Administrative Assistant

Job Location: Lagos
Job Type: Full-time

Summary

• The Executive Assistant serves as a key support to the Director, providing exceptional administrative and organizational assistance.
• This role is responsible for managing the Director's schedule, handling communications, preparing reports and presentations, and coordinating travel arrangements.
• The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and excellent communication and interpersonal abilities.

Responsibilities

• Manage the Director's calendar effectively, scheduling appointments, meetings, and travel arrangements while ensuring optimal utilization of time.
• Serve as the first point of contact for all incoming and outgoing communication, including phone calls, emails, and correspondence, ensuring prompt and professional responses.
• Provide confidential and sensitive information to the Director in a timely and accurate manner, maintaining discretion and confidentiality.
• Arrange and manage Director's meetings effectively, preparing agendas, taking minutes, and following up on action items to ensure successful outcomes.
• Handle confidential matters with utmost discretion, maintaining the privacy and confidentiality of sensitive information.
• Prepare reports, presentations, and other documents as required by the Director, ensuring accuracy, clarity, and adherence to company standards.
• Coordinate travel arrangements meticulously, including booking flights, hotels, and transportation, while considering budget and efficiency.
• Maintain and organize the Director's files and records efficiently, ensuring easy retrieval and security of sensitive information.
• Provide administrative support to other senior executives as needed, assisting with tasks such as scheduling, communication, and document preparation.
• Stay informed about company policies and procedures, ensuring compliance and alignment with organizational objectives.

Qualifications

• Bachelor's Degree in Business Administration, Public Administration, or a related field from a recognized institution.
• At least 3 years of experience as an Executive Assistant or a similar administrative role, preferably in a corporate or executive setting.
• Exceptional organizational and time management skills, with the ability to handle multiple tasks simultaneously while prioritizing and meeting deadlines.
• Strong written and verbal communication skills, including the ability to communicate effectively with individuals at all levels of the organization.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with the ability to utilize advanced features for document creation, data analysis, and presentation development.
• Ability to work independently and as part of a team, demonstrating adaptability and flexibility in response to changing priorities.
• Attention to detail and accuracy, ensuring that all tasks are completed with precision and without errors.
• Ability to maintain confidentiality and exercise discretion, handling sensitive information in a responsible and ethical manner.
• Strong interpersonal skills and the ability to work effectively with people at all levels, fostering positive relationships and building trust.
• Ability to efficiently switch contexts between tasks and activities siloed in different organisations.

Who We're Looking For:

• Dedicated professionals: Committed to delivering exceptional service and creating a positive impact.
• Team players: Enthusiastic about collaborating and contributing to a shared vision.
• Creative thinkers: Eager to bring fresh ideas and perspectives to our dynamic team.
• If you're passionate about wellness, design, or education, we invite you to join us on our journey to inspire and empower individuals to live their best lives.
• To learn more and apply, visit our website or contact us directly.
• Be part of something meaningful at The DEW Centre.

What We Offer

• Purpose-driven work: Contribute to a holistic approach to well-being that integrates design, education, and wellness.
• Collaborative environment: Work alongside a diverse team of experts in design, wellness, and hospitality.
• Opportunities for growth: Expand your skills and knowledge through training and development programs.
• Work-life balance: Enjoy a supportive and flexible work environment that prioritises employee well-being.

Method of Application
Interested and qualified candidates should send their Resume and Cover Letter outlining their relevant experience and qualifications to: hr@thedewcentre.com using the Job Position as the subject of the mail.

Note: Only shortlisted candidates will be contacted for an interview.