Executive Assistant Job at Bureau Veritas

Bureau Veritas is a world leader in testing, inspection and certification services (TIC). Bureau Veritas is a Business to Business to Society service company that contributes to positively transforming the world we live in. We work closely with our clients to address the critical challenges they face and to link these to the emerging aspirations of society. We play a pivotal role in building and protecting companies' reputations, supporting them as they forge the foundations of trust that is built to last.

We are recruiting to fill the position below:

Job Position: Executive Assistant

Job Location: Port Harcourt, Rivers

Description

• As we continue to develop our activities, we are delighted to offer a unique opportunity to join our organization as an Executive Assistant to our Marine & Offshore Country Manager. The position is located in Port Harcourt, Nigeria

Responsibilities

• Being the point of contact for general communications with the DM.
• Answering calls and routing them to the right person.
• In coordination with the travel agency, making travel arrangement for M&O team, including visa when necessary.
• Compiling expense reports.
• Handling memos, reports, invoices, and related documents, including sensitive information.
• Screening visitors and deciding if they should be allowed to meet with the management
• Going through the incoming documents (memos, invoices, email) and redistributing them.
• Planning and scheduling meetings.
• Recording minutes of meeting, when required.
• Researching and organizing data to present to the management
• Office duties such as sourcing office supplies and handling the filing system.
• Providing complete administrative support
• In coordination with the communication department in HO and the RBDM Marine, develop or share the different communication campaign
• Any other task required by the District Manager

Requirements
Common Competencies:

• Customer Focus: Have insight, ambition, and expertise to deliver top-notch service, understanding the needs of internal and external stakeholders and providing focused, expertized based services.
• Team Building: Ability to build and manage powerful and efficient teams; effective in conflict resolution; shares successes and failures with the team
• Inspiring Communication: Setting vision, lead, inspire and motivate people through effective communication, towards achieving a common goal.