Executive Assistant Job at Harvesters International Christian Centre
Harvesters International Christian Centre is a church based organization whose mission is to change lives and raise leaders.
We are recruiting to fill the position below:
Job Position: Executive Assistant
Job Location: Lagos
Employment Type: Full-time
Job Details
Administration Support and Coordination:
- Manage the Campus Pastor’s calendar for appointments, meetings, and travel.
- Provide administrative support to the Campus Pastor (including correspondence, reports, files, etc.)
- Provide hospitality support, and arrange meals, accommodations, and logistics for meetings, events, guests, and programs hosted by the Campus Pastor.
- Maintain the daily and long-term schedule of activities for the Pastor’s office, including calendar, travel schedule, accommodations and conferences, and provide back-up materials, special arrangements and transportation related to these activities.
- Coordinate and organize daily office activities and operations and direct the workflow within the Senior Pastor’s office, as appropriate to minimize the demands on the Campus Pastor.
- Provide support to the Campus Pastor in the work of assigned committees of the Church Council.
- Provide support to the Campus Pastor in preparation of worship materials for weekly services and special events.
- Attend Church meetings and take minutes as required.
- Help increase the Campus Pastor’s productivity by 20% by taking on assignments and projects.
Monitoring:
- Monitor and reconcile expenses directly related to the Pastor’s budget. Process invoices, expense reports, and other documents for payment.
- Responsible for credit card: ensure transactions comply with the policies and reconcile monthly statements.
- Monitor the activities of the Pastor’s reporting staff, including deadlines, leave, travel and
- Ensure consistent customer service delivery in a collaborative and solutions-based capacity to all levels of staff and volunteers. follow up on tasks, and review to ensure completeness within the stipulated time frame
Office Communication:
- Writes clear, concise correspondence.
- Proofreads all material for errors, omission, and consistency.
- Adept at tactfully delivering difficult messages.
Teamwork and Collaboration:
- Networks across the organization.
- Willing to teach team members processes or how to use technologies.
- Applies emotional intelligence by facilitating situations for a positive outcome.
Project Administration and Coordination:
- Maintain the overall work plan and project plans, tracking key tasks, critical paths, and budgets.
- Assist with preparing assessment documentation, and receiving and processing proposals and reports for the Church as required.
- Takes initiative for new and special projects, as requested
- Completes projects by following up on results and collating reports from relevant church leaders, workers, and other volunteers
Reporting/Analytics:
- Check through reports for accuracy, and completeness and highlight areas of focus and trends analysis
- Prepares reports by collecting and analyzing information
- Reports directly to the Senior Pastor.
General Services:
- Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
- Maintain office supplies inventory and ensure availability of tools required for the Senior Pastor’s office
- Oversee the activities of the Secretary and implement office management initiatives that promote an effective working environment guest management, appointments, etc
- Perform any other duty that may be assigned from time to time by the Senior Pastor.
Method of Application
Interested and qualified candidates should send their Applications to: careers@harvestersng.org using the Job Position as the subject of the mail.
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