Executive Assistant Job at MERIT Telecoms Limited

Merit Telecoms (NIG) Limited / Merit Telecoms Nigeria Limited is an independent and recognized leader in providing wireless voice and data turnkey services to the telecommunication industry.

We are recruiting to fill the position below:

Job Position: Executive Assistant

Job Location: Lagos

Job Description

• The Executive Assistant to the CEO is responsible for providing comprehensive support to the CEO, Board of Directors,  Executive Team, and managing the CEO’s office.
• This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. 

Primary Responsibilities

• Provide sophisticated calendar management for the CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.
• Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations;
• Collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
• Work with the Executive Team to coordinate the CEO’s outreach activities. Follow up on contacts made by the CEO to cultivate ongoing relationships.  
• Replenish office materials such as snacks, printer supplies, paper, office supplies, etc.
• Provide hospitality to all CEO guests and help to create a welcoming environment.
• Invest in building long-lasting relationships both externally and internally.
• Manage petty cash reimbursements and reconciliation.
• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature.
• Prioritize and determine the appropriate course of action, referral, or response, exercising judgment to reflect the CEO’s style and organization policy.
• Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense of the issues taking place in the environment and keeping the CEO updated. Anticipate CEO’s needs in advance of meetings, conferences, etc. 
• Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed. 
• Provide "gatekeeper" and "gateway" roles, providing a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team. 
• Other projects/duties as assigned by CEO for the overall benefit of the organization.

Requirements
Education and Experience:

• HND / Bachelor's Degree required
• Strong work tenure: 5 to 10 years of experience supporting C-Level Executives
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, Graphic design applications and  Social Media web platforms.

Skills Requirements:

• Strong ability to execute work with a diversity, equity, and inclusion lens.
• Significant executive support experience
• Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials.
• Strong verbal and written communication skills.
• Ability to complete a high volume of tasks and projects with little or no guidance.
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
• Able to maintain a high level of integrity and discretion in handling confidential information.
• Excellent judgment is essential.
• Ability to switch gears at a moment’s notice.
• Exceptional organizational skills and impeccable attention to detail.
• High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, and partners.
• Make appropriate, informed decisions regarding priorities and available time.

Salary
N100,000 - N150,000 Monthly.

Method of Application
Interested and qualified candidates should send their CV to: hr@merittel.com using the Job position as the subject of the email