Executive Assistant Job at Robert Walters

Robert Walters - Our client, an Upstream Oil and Gas company based in Nigeria, is recruiting to fill the position below:

Job Position: Executive Assistant

Job Reference: ZUPQGA-8F736B45
Job Location: Lagos
Contract Type: Permanent
Specialism: Mining, Engineering & Operations
Focus: Executive
Industry: Oil and Gas

Job Summary

• We are seeking an Executive Assistant to support their CEO and operations in Nigeria.
• This role provides executive and administrative support to the CEO, including coordinating board meetings, managing schedules, and facilitating effective communication with stakeholders.
• The ideal candidate will be a trusted partner, ensuring the smooth execution of critical responsibilities and acting as a liaison between the CEO and internal or external contacts.
• Success in this role requires exemplary organizational and interpersonal skills, attention to detail, and the ability to thrive under pressure.

Responsibilities
Key Areas of Responsibility include:

• Managing the CEO's calendar, scheduling meetings, and coordinating travel arrangements with attention to detail.
• Drafting and reviewing correspondence, including emails and letters, in a time-sensitive manner.
• Acting as the primary point of contact for both internal and external communications related to the CEO.
• Ensuring smooth coordination and preparation for board meetings and other high-level engagements.
• Handling expense reports, itineraries, and agendas efficiently to support seamless business operations.
• Building strong relationships with internal departments, board members, and external partners to facilitate effective communication and cooperation.

Key Qualifications and Experiences

• Bachelor’s Degree is highly preferred (ie Business Administration) 
• Minimum of 3 years of experience supporting upper-level management
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Experience in digital tools and logistics management (preferred).
• Flexible, resourceful, and proactive, with strong problem-solving and interpersonal skills to build relationships across networks.
• Detail-oriented, disciplined, and assertive, capable of working independently and effectively under pressure.

Note: If you are passionate about providing high-level executive support in the dynamic upstream oil and gas industry, and have strong experience in administrative coordination, please submit your application.