Executive Assistant Job at Walex Biz Group

Walex Biz Group, is one of the Africa’s leading custom software developments & IT consulting company situated in Abuja-Nigeria, founded in 2018 with the sole aim of providing technological solutions. We have emerged a household name in the software industry, with over 5years of providing custom software solutions to individuals and corporate organisations-small, medium and large in Nigeria and across other countries in Africa, providing tailored design, software & hardware solutions for all business goals.

We are recruiting to fill the position below:

Job Position: Executive Assistant
Job Location: Abuja (FCT)
Employment Type: Full-time

Responsibilities

• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
• Maintaining comprehensive and accurate records
• Performing major accounting duties
• Acting as the point of contact among executives, employees, clients and other external partners
• Managing information flow in a timely and accurate manner
• Conduct any research the executive needs
• Problem solve any issues that the executive requests
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
• Answering phone calls in a polite and professional manner
• Welcoming visitors and identifying the purpose of their visit before directing them into the CEO's office.
• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
• Make travel and accommodation arrangements
• Rack daily expenses and prepare weekly, monthly or quarterly reports
• Oversee the performance of other clerical staff
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication – memos, emails, presentations, reports
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system
• Handling basic bookkeeping tasks.
• Filing and retrieving corporate records, documents, and reports.
• Accurately recording minutes from meetings.
• Provide general administrative support.

Requirements

• Candidates should possess a Bachelor's Degree with 3 - 5 years of experience.