Executive Assistant to the CEO Job at Ace Recruiters Limited

Ace Recruiters Talent Solutions - Our client is one of Nigeria’s leading luxury retail stores, that has been the benchmark for excellence for over 10 years. They are known for their passion for curating the finest luxury outfits and a commitment to providing exceptional service to clients. Their brands include a curated selection of the world's most luxurious brands, as well as indigenous luxury brands.

They are recruiting to fill the position below:

Job Position: Executive Assistant to the CEO
Job Location: Lekki Phase 1, Lagos
Employment Type: Full-time
Industry: Luxury Retail

Job Summary

• The Executive Assistant maintains a one-on-one working relationship and reports directly to the CEO.
• The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the CEO.

Key Elements of the Role
Executive Support:

• Completes a broad variety of administrative tasks for the CEO including: efficiently managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
• Plans, coordinates and ensures the CEO’s schedule is followed and respected. Provides a bridge for smooth communication between the CEO’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with management staff
• Communicates directly, and on behalf of the CEO, with Associates and others
• Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the CEO, some of which may have organisational impact
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting letters, personal correspondence, and other tasks that facilitate the CEO’s ability to effectively lead the organization
• Researches, prioritises, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response
• Works closely and effectively with the CEO to keep her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a barometer, having a sense for the issues taking place in the environment and keeping the CEO updated
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

Administrative Support and Liaison:

• Serves as the CEO’s administrative liaison to the organization’s stakeholders
• Support with logistics related tasks, such as shopping, paying bills, and scheduling personal appointments.
• Tracking and completing expense reports
• Maintains discretion and confidentiality in relationships with all company records and personal matters.

Management Liaison:

• Assisting in scheduling meetings and attending all meetings, maintaining records and tracking progress
• Assists in coordinating the agenda of team meetings and off-sites meetings
• Ensures that the CEO’s profile is kept updated and responds to requests for materials regarding the CEO and the organization in general
• Edits and completes first drafts for written communications to external stake holders
• Follows up on contacts made by the CEO and supports the cultivation of ongoing relationships

Desired Skills & Experience

• At least 3 years of proven experience providing executive support in a structured organization
• A good degree in a relevant field
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including board of directors, senior management team and external partners
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Female candidates are encouraged to apply for gender balance.

Salary
N150,000 - N250,000 Monthly.

Method of Application
Interested and qualified candidates should send their applications to: acerecruiters@outlook.com using the Job Position as the subject of the mail.