Executive Assistant to the MD at The Impeccable Skills Company

The Impeccable Skills Company - Our client is an ICT Solution provider and system integrator, providing Information Technology Solutions for small, medium, and large enterprises.

They are recruiting to fill the position below:

Job Position: Executive Assistant to the MD

Job Code: 046 / LOS-IKJ / V1 / SG22
Job Location: Ikeja / Victoria Island, Lagos
Employment Type: Full-time

Job Description

• Provide support to the executive office in a proactive and timely manner, Managing the executive’s schedule, handling correspondence, preparing analyses, and ensuring implementation of objectives promptly.
• Oversee all human resource management activities in line with organizational needs.
• Creating a happy and healthy work environment for the company’s employees and new recruits, ensuring a better work environment, therefore, improving the quality of work within the company.
• Acquiring new talent, providing orientation, and ensuring employees’ concerns are addressed.

Responsibilities

• Assist an executive by being the point of contact for all communication i.e., the phone, email, fax etc. Duties also include interfacing with clients
• Manage the executive’s schedule by arranging appointments, Protocol matters, travel itineraries etc.
• Produce reports for the executive, based on historical references or research, as requested
• Keep information confidential and secure using backups and appropriate security software
• Manage office supply inventory and maintain stock levels to ensure smooth functioning
• Maintain and improve the office filing system, for ease of retrieval of documents.
• Take dictation and capture minutes during meetings.
• Coordinating secretarial and admin activities in the absence of the CEO.
• Carrying out ad-hoc projects and research and managing accounts and budgets on a case-by-case basis.
• Represent the executive in their absence by attending meetings and taking notes
• Maintain professional knowledge levels by attending workshops and following publications
• Act as a point of contact for employees and provide support for various subjects such as leaves, compensations, and resolving problems.
• Coordinate administration of compensation, benefit plans, and leave.
• Oversee talent acquisition and recruitment processes.
• Conduct training and onboarding for new employees.
• Promote HR programs to ensure a happy and healthy work environment.
• Develop interesting HR programs and keep employees engaged.
• Develop and implement new human resource policies.
• Collect and assess HR data for performance management and other tasks using metrics.
• Maintain a database of all the employee’s information and ensure they are up to date and secure.

Qualifications / Experience

• Bachelor's Degree in Business Administration or related fields.
• MBA or a Master's in Business operations will be added advantage
• 3 - 5 years of experience working as an Executive Assistant or in a similar position
• Certification in Secretariate Admin will be an added advantage.
• Strong organizational skills with eye for detail.
• Tech-savvy and acquainted with office management procedures
• Training in Human Resources, its procedures, and policies, is an added bonus.
• Prior experience as an HR Generalist or in a related position.
• Basic computer knowledge and use of MS Office and HRM software.
• Appreciable knowledge of laws and regulations of the workplace, employment, and labor.
• Strong communication, people, and management skills.
• Analytical mind with a problem-solving attitude.
• Excellent verbal and written communication skills.

Method of Application
Interested and qualified candidates should kindly forward their Applications to: impeccableskills@yahoo.co.uk using the Job Reference Code and Location (e.g: 046 / LOS-IKJ / V122 / SG - LEKKI [if they reside inLEKKIA] / Lagos) as the subject of the email.

Note: Only qualified candidates will be shortlisted.