Executive Assistant to the MD at The Impeccable Skills Company

The Impeccable Skills Company - Our client, an information technology specifically a systems integration firm, is recruiting to fill the position below:

Job Position: Executive Assistant to the MD
Job Code: 057/LOS-LEKKI/DL/22
Job Location: Lekki, Lagos
Employment Type: Full-time

Job Description

• They seek to recruit a young and dynamic Executive Assistant for its Chief Executive Officer to perform a variety of administrative tasks and support our company’s senior-level managers.
• Executive Assistant’s responsibilities include preparing documents, managing the calendar and the executive schedule, making travel arrangements and preparing expense reports.
• To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.
• Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to the executive office.
• This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Primary Responsibilities

• Provide sophisticated calendar management for the MD
• Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.
• Arrange and handle all logistics for Board meetings and events, schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of the Board Secretary.
• Adhere to compliance with applicable rules and regulations set in bylaws regarding board matters.
• Complete a broad variety of administrative tasks that facilitate the MD’s ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements
• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the MD, including those of a highly confidential or critical nature.
• Prioritize and determine the appropriate course of action, referral, or response, exercising judgement to reflect MD’s style and organization policy.
• Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the MD and staff, demonstrating leadership to maintain credibility, trust, and support
• Manage all aspects of the organization’s office services. -Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as the organization grows.
• Manage information systems operations including hardware, software, desktop support, internal telecommunications, and strategic systems development and planning.

Qualifications / Experience

• B.Sc in a related field
• 2 - 4 years of work experience.
• Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials.
• Significant executive support experience, including supporting C-level executives.
• Technical proficiency and problem-solving skills related to: IT infrastructure; IT support and troubleshooting; and cloud-based environments (web-based applications).
• Strong verbal and written communication skills.
• Exceptional organizational skills and impeccable attention to detail.
• A high degree of professionalism in dealing with diverse groups of people, including Board Members, senior executives, staff
• Make appropriate, informed decisions regarding priorities and available time.
• Ability to complete a high volume of tasks and projects with little or no guidance.
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
• Ability to maintain a high level of integrity and discretion in handling confidential information.
• Excellent judgment is essential.
• Must be living on the Island
• Ability to multi-task across multiple companies.
• Ready to travel at short notice.

Method of Application
Interested and qualified candidates should send their Application to: impeccableskills@yahoo.co.uk quote the Job Reference Code as your Application subject and indicate your location e.g., 057/LOS-LEKKI/DL/22 - Agege (if you reside in Agege), Lagos.

Note: Only qualified candidates will be shortlisted.