Executive Secretary Job at Phillips Outsourcing Limited

Phillips Outsourcing Limited has been in existence for over 16 years. We have a vast experience in the outsourcing business as we currently manage resources for major clients in all sectors of the Nigerian economy. In addition, our prolific manpower cuts across the 36 states in Nigeria. After successfully gaining ground in all the 36 states of the federation, we are gradually spreading our tentacles to other African Nations. We are currently registered to also do business in Ghana. Our framework is developed to fully support the businesses of our clients, ensuring continuous improvement of the outsourced services. This ultimately thrusts our clients to achieve their business objectives.

We are recruiting to fill the position below:

Job Position: Executive Secretary
Job Location: Lagos
Industry: Banking

Responsibilities

• Act as a primary point of contact, screen and redirect phone calls, and handle all incoming and outgoing correspondence, including emails and letters.
• Make and confirm travel arrangements and organize logistics for events and meetings.
• Prepare, edit, and proofread correspondence, reports, and presentations. Maintain electronic and paper filing systems and ensure information is organized and accessible.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Attend meetings, take minutes, and distribute them as needed.
• Act as a liaison between the executive and other staff, departments, and external clients to facilitate communication and maximize workflow.
• Conduct research, generate reports, assist with basic bookkeeping, and handle financial records or invoices.
• Maintain and organize the executive's daily, weekly, and monthly calendar, schedule appointments, and plan meetings and conferences.

Requirements

• Excellent verbal and written communication skills
• Strong time management and organizational abilities
• Proficiency in office management procedures and software
• Ability to multitask and work well under pressure
• High level of integrity and discretion
• Strong interpersonal skills
• Problem-solving skills.

Salary
N260,000 per month.