Facility and Fleet Officer Job at Jotna Group

Jotna Group is a leading beverage and raw materials manufacturing group in West Africa. The group is primarily into manufacturing in Africa, and it comprises of 3 operating business units, The Lacasera Company, Prima Corporation Limited, and Engee PET Manufacturing Company which are significant players and leaders in their respective sectors.

We are recruiting to fill the position below:

Job Position: Facility and Fleet Officer
Job Location: Coker, Lagos
Employment Type: Full-time
Reports To: Administrative Manager

Job Summary

• The Facility and Fleet Officer will be accountable for delivering and achieving effective administrative agenda as a strategic input to the Group's business operation. The Facility and Fleet Officer will be responsible for facilities, fleet and administrative matters. He/she works actively, internally and externally with the out-source vendors to ensure that the organization’s facilities and fleet are well managed, issues resolved timely with zero escalations.
• Ultimately, the Facility and Fleet Officer is responsible for assuring that the organization has the administrative support necessary to conduct its business and fulfill its mission.

Major Responsibilities
Facility Maintenance:

• Ensure the management and upkeep of equipment and supplies to meet health and safety standards.
• Assist in inspecting buildings’ structures to determine the need for repairs or renovations.
• Get involved in recycling, renovations, event planning etc. of office activities.
• Assist the Administrative Manager in managing the staff accommodations and guest houses.
• Ensure all repairs, supplies etc. are done within schedule.
• Ensure zero escalation of issues.

Fleet Maintenance:

• Assist the Administrative Manager in scheduling maintenance and repairs on vehicles.
• Submission of Fuel Card schedule for approval on or before 25th of each month.
• Perform vehicle license registration and documentation as well as renewal of same.
• Schedule, route, maintain, and track transport vehicles.
• Ensure fleet availability to meet all requests by the company.
• Create reports of driver's effectiveness.
• Follow all vehicle regulations and laws.
• Assist the Administrative Manager to ensure timely vehicle allocation to applicable staff.
• Assist the Administrative Manager to ensure staff issues regarding official vehicles and drivers are addressed and resolved within SLA.

Compliance:

• Ensure compliance to all internal and local legislative requirements.
• Drive compliance within processes and ensure process controls are in place as appropriate.

Administration:

• Supervising day-to-day operations of the administrative department.
• Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
• Ensuring office is stocked with necessary supplies and all equipment is working and properly maintained.
• Working with accounting and management team to set budgets, monitor spending, and processing payroll and other expenses.
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
• Manage schedules and deadlines.
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
• Monitor costs and expenses to assist in budget preparation.
• Keep abreast with all organizational changes and business developments.

Relationship Management:

• Assist the Administrative Manager to ensure that customer requirements are delivered within the agreed SLAs and timelines.
• Maintain knowledge of operating environment and liaise with key stakeholders to keep abreast of business activities.
• Develop strong working relationship with the Facility/Fleet Management community, ensuring effective communication and early identification of requirements and service issues, including follow up on complaints.
• Measure customer satisfaction, develop action plan to mitigate any operational risks or to resolve escalated issues.

Requirement

• Interested candidates should possess a Bachelor's Degree in relevant fields.