Finance and Administrative Assistant Job at Family Health International (FHI 360)

Family Health International (FHI 360) is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research and technology - creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 70 countries and all U.S. states and territories.


We are recruiting to fill the position below:

Job Position: Finance and Administrative Assistant

Job Requisition ID: 2023201397
Job Location: Abuja
Employment Type: Full-time
Supervisor: System Enhancement Accountant (SEA)

Basic Function

  • Under the direction of the SEA, the Finance and Administrative Assistant will be responsible for the provision of accounting, administrative for Country Office Platform.

Duties and Responsibilities

  • Provide support on the collection, review and feedback on monthly financial report submitted by the local partners.
  • Work with SEA to prepare monthly project pipeline and disseminate to appropriate stakeholders.
  • Assists the SEA in the provision of logistic support for project workshops and trainings.
  • Assists the SEA in the maintenance of an efficient filing and recording of financial and administrative files.
  • Coordinates and serves as point of contact for all administrative and secretarial support services for the project (as relevant).
  • Records minutes of staff meetings and circulates same amongst project staff.
  • Coordinate the arrangement of travel logistics for project staff, consultants and training participants including hotel reservations and where required, arranging airport and hotel pick-ups.
  • Handles all photocopying assignments, document filing, development and printing of photographs including reproduction of recorded videotapes for the project.
  • Assists with production of presentation materials for staff members.
  • Perform office equipment tasks such as making needed arrangement for services for telephone and e-mail, obtaining quotations for required services, arranging for repairs of office equipment.
  • Performs any other duties as assigned.

Qualifications and Requirements

  • University Degree in Accounting, Finance or Business Administration
  • 1-3 years of experience in accounting related to NGOs and community level programs, with increasing responsibility.
  • Experience with large complex organization is required, familiarity with international NGOs preferred.

Knowledge, Skills and Abilities:

  • Knowledge of general office practices and administrative procedures
  • Ability to report variances and status on regular basis to supervisor and other project staff.
  • Resourceful in gathering and providing information.
  • Ability to work well with others and to develop and maintain compatibility among project staff, subcontractors and recipients of assistance.
  • Well developed computer skills, including knowledge of Microsoft office products.
  • Coordinate the arrangement of travel logistics for project staff, consultants and training participants including hotel reservations and where required, arranging airport and hotel pick-ups.
  • Handles all photocopying assignments, document filing, development and printing of photographs including reproduction of recorded videotapes for the project.
  • Sound accounting skills and familiarity with FHI 360 financial operations and policies
  • Good knowledge of computer and excellent typing skills.
 


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