Finance and Office Administrator Job at Oxford Policy Management

Oxford Policy Management - We have an open and collaborative organisational structure that optimises our expertise across the policy cycle. Our Board provide strategic guidance and governance oversight, while our Management Team ensures we deliver sustainable, value-for-money results for our clients. Our structure is based around leveraging our consultants multi-sectoral knowledge and specialist expertise to deliver sustainable solutions through our nine international offices. With an in-house team of over 50 dedicated business support staff, we provide round-the-clock, rapid support across all our offices and projects.

We are recruiting to fill the position below:

Job Position: Finance and Office Administrator

Reference: EM/OB/FOA/N
Job Location: Abuja
Job Type: Contract

Job Summary

• We are delighted to announce that we are looking to hire a Finance and Office Administrator on a 12 month contract, who will be responsible for financial and administrative support to the Nigeria office ensuring the proper use of financial resources according to established procedures.
• The FOA will be responsible for day-to-day office operations and finance.
• We draw on our local and international sector experts to provide the very best evidence-based support.
• We are an international development consultancy working to improve lives through sustainable policy change in low- and middle-income countries.
• Our vision is for fair public policy that benefits both people and the planet.
• Through our global network of offices, we work in partnership with national stakeholders and decision-makers to research, design, implement, and evaluate impactful public policy.
• We deliver projects with expert knowledge and experience and can be relied upon for excellence in all aspects of project delivery.
• We work collaboratively, with ambition, to help deliver impactful public policy that will bring about lasting change.

Responsibilities
Financial management: 

• Ensuring payments are made on a timely basis in compliance with OPM’s policies and procedures and local legal requirements. This includes understanding and applying all taxes in compliance with local legislation.
• Petty Cash Management.
• Submitting statutory payments in compliance with local legal requirements.
• Supporting Financial Accounting team on internal financial reporting, and monthly reconciliations.  
• Retaining financial records in accordance with local legislation and OPM’s document retention policy.
• Coordinate with internal Finance Controller and external auditors on corporate and project audits.
• Managing local cash flow requirements in accordance with OPM’s policies and procedures.
• Accurately recording all financial transactions and uploading data to financial system in accordance with month end and year end timetables.
• Following internal policies and guidelines on financial management.
• Prepare and support budget forecasts
• Maintain fixed assets register and carry out asset counts fortnightly.
• Support external audits.
• Coordination with banks and other vendors for operational requirements.

Office Administration:

• Support daily office procedures including vendor management, office related maintenance, and registrations.
• Ensure OPM and relevant regulations are adhered to in all procurements of goods and services and ensure proper inventory and physical management of assets.
• Routinely place orders to replenish office supplies.
• Manage the filing, storage and security of documents.
• Monitor property leases, relevant insurances, telephone and internet services and utilities.
• Ensure all office related contracts are up to date
• Schedule and coordinate meetings, appointments, and workshops.
• Providing logistical support including arranging flights, accommodation, and visa applications

Qualifications

• A bachelor’s degree in accounting, finance business Administration, or a related field.  A professional qualification in accounting or finance will be an added advantage.
• Minimum of 5 years of relevant proven work experience an Office and Finance administrator or similar role
• Experience with MS Office (MS Excel and MS Word, specifically)
• Strong organization skills with a problem-solving attitude
• Solid knowledge of office procedures
• Attention to detail
• Having experience of working with international Development organization will be an added advantage