Grant Management Manager Job at Danish Refugee Council

Danish Refugee Council (DRC) is a Danish international non-governmental organisation, which promotes and supports durable solutions to the problems faced by refugees and internally displaced people all over the world. DRC is present in more than 30 conflict territories around the world assisting displaced people with shelter, food, income-generating activities, and a wide range of other assistance. It is of utmost importance for DRC to work in compliance with the DRC Accountability and Quality Management system and national legislations. Smooth, reliable and effective operational systems are preconditions for DRC to maintain its position as a trustworthy and reliable partner for our donors and an accountable organisation towards our beneficiaries.

We are recruiting to fill the position below:

Job Position: Grant Management Manager

Job Location: Abuja with frequent travels to field sites
Employment Period: 12 months with possibility of extension
Type of Contract: Expatriate or National Contract
Supervised by: Programme Development and Quality Manager
Reporting to: Programme Development and Quality Manager

Duties and Responsibilities
Programme Development and Fundraising:

• Under the supervision of the PDQM, contribute to the implementation of a Programme Funding Strategy and donor mapping for Nigeria programme with a particular focus on diversification of funding and donor retention.
• In close collaboration with the Programme Development and Quality Manager (PDQM), ensure coordination with the relevant departments for submission of quality proposals, revisions and reports.
• Liaise with donor representatives and coordinate donor visits to implementation sites, in support of the HoP.
• In collaboration with MEAL/technical coordinators, support programme analysis for the annual country strategy review and periodic programme planning processes
• In collaboration with MEAL/technical coordinators, ensure that project proposal development and donor reporting are informed by reliable organizational data and learning.

Grant Management / Compliance & Reporting:

• Develop and maintain up-to-date and in-depth knowledge of donor rules and government policies and build the capacity of implementing teams to ensure full compliance.
• Ensure Kick off Meetings and Grants Opening Meetings, Grant Review Meetings are conducted regularly as per DRC guidelines and flag any discrepancies to HoP and SMT.
• Ensure proposal development and donor reporting processes by developing guidance, SoPs, and systems of ensuring ensure high-quality, donor-compliant submissions.
• Be the country point of contact for DRC rules and regulations, donor reporting, Grants information management and grants management capacity-building efforts.
• Review and provide support in the negotiation of project agreements, including sub-agreements, teaming agreements and memoranda of understanding.
• With support from PDQM and HoP, lead negotiations with donors for any programmatic/operational changes, as well as lead on the submission of any necessary documents.
• Work closely with the Finance department to ensure that the financial reports submitted to donors' match with the narrative reports.

Grants Information Management:

• In collaboration with the Advocacy & Communication staff, support the senior management in evidence gathering for briefs for Fundraising and visibility purposes.
• Develop strategy for and manage online Grants and processes including online trackers and filing system.
• Ensure relevant user manuals for Grants information systems are in place and accessible to the team.
• Ensure all grants are tracked and coordination with the RO and HQ.
• Maintain continuity of macro analysis of Grants Portfolio and communicating needed actions to senior management especially on Funding situation, burn rate, upcoming opportunities.

External Communication and representation:

• Develop and validate necessary documentation, such as reports, presentations and organizational documentation, to share with donors and stakeholders.
• Liaise with donors in the submission and follow up of agreements and reports.
• Act as a focal point to facilitate any donor visits.
• Participate in external coordination and fundraising related meetings as delegated by PDQM and/or HoP.

Team management:

• Daily management of the grants team, including allocating roles and responsibilities and providing training and technical guidance when required.
• Responsible for recruitment, onboarding, setting the objective and managing performance of the grants team.

Qualifications
Required:

• At least five years of professional experience in humanitarian emergency contexts with Program development/Grants responsibilities, preferable to have at least two years of experience at Grants Coordination level.
• Knowledge and experience working with multiple sectors including protection, economic recovery, shelter & settlements, WASH, peacebuilding, mine action, etc.
• Keen understanding of the complexities in Lebanon in or similar contexts.
• Excellent communication and writing skills in English.
• Strong cross-cultural communication skills and eager to work as part of a diverse team. Sensitive to interpersonal differences and a range of viewpoints.
• Highly developed leadership abilities, including the ability to coach, motivate, grow, and support effective teams.
• Commitment to integrating gender, conflict sensitivity and accountability into programming.
• Solid experience in project development and management including good skills in donor reporting, and compliance.
• Extensive knowledge of UN, US and European institutional donors and their compliance requirements with proven experience of developing successful funding proposals.
• Exceptional advance planning and organizational skills. Able to effectively prioritize and follow multiple activities and deadlines simultaneously.
• Analytical, strategic, and able to proactively develop solutions to complex challenges.
• Flexible and innovative. Able to adapt plans and pivotal approaches in response to changes in context.
• Reliable, patient, and able to work independently in a fast-paced environment.

Desirable:

• Previous experience in the geographical area

Required Skills & Qualities:

• Core Comptencies of DRC:
  • Striving for excellence
  • Collaboration
  • Taking the lead
  • Communication
  • Demonstrating Integrity
• Ability to work in a multinational and multicultural environment.
• Excellent writing, proof-reading, and communication skills
• Excellent organizational and multi-tasking skills
• Strong ability to adapt, take initiative and work in a multicultural environment.
• Interest for humanitarian sector and donor’s environment
• Listening, analytical and synthesis skills
• Excellent communication skills, as well as patience and politeness
• Exemplary sense of ethics in the workplace

General Regulations

• The employee shall follow DRC instructions on safety, confidentiality, and ethical guidelines, including the Code of Conduct and the Humanitarian Accountability Framework.
• The employee should not engage in any other paid activity during the DRC contract period without prior authorization.
• The employee should not engage in any activity that could harm the DRC or the implementation of any project during the DRC contract period.
• The employee should not give interviews to the media or publish project-related photos or other material without prior authorization.
• The employee shall return all borrowed equipment for the project to DRC after the end of the contract period or upon request.