HR & Administration Technical Assistant Job at Norwegian Refugee Council (NRC)

The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within the shelter, emergency food security, and water, sanitation and hygiene sectors.

We are recruiting to fill the position below:

Job Position: HR & Administration Technical Assistant

Job Identification: 16460
Job Location: Gwoza, Borno
Job Schedule: Full-time
Job Category: Human Resources

Job Description

• We are looking for people who are passionate about helping refugees and people forced to flee.
• If you are those people, the Norwegian Refugee Council in Nigeria is looking for an enthusiastic and passionate Human Resources and Administration Technical Assistant to join our team in Maiduguri, Borno State. You will be responsible for the Human resources and administration day to day support functions.

Responsibilities
Generic responsibilities:

• Adhere to NRC policies, tools, handbooks and guidelines
• Assist with the implementation of the support function portfolio according to plan of action
• Prepare and develop status reports as required by management
• Ensure proper filing of documents 
• Promote and share ideas for improvement of the support function

Specific responsibilities:

• Ensure proper and systematic filing of all personnel files
• Support recruitment process by collecting applications, longlisting, schedules examination, administering tests, and conducting interviews
• coordinating appointments and background/reference checks, and communicating benefit information
• Maintaining a database of field office recruitments
• induction of new staff, and schedule briefing with relevant departments and assist in email address requests for new staff
• Preparation of contracts for both casual workers and full time workers
• Issuance of stock request to relevant department and updating and sharing the stock report on a monthly basis.
• Ensure that office and guest house supplies are requested for and timely distributed
• Preparing and circulating the Minutes from the all staff meetings
• Supervising of the cleaner/cook
• Compliance (Timesheet, R&R, Leave and distribution of payslip) 
• Performance Management
• Any other task assigned by Line Manager

Context/ Specific Skills, Knowledge and Experience

• Good University Degree from a reputable university
• Knowledge about own leadership skills/profile
• Documented results related to the position’s responsibilities
• Fluency in English both written and verbal
• High level competence in computer skills (Microsoft office Applications).

Generic professional competencies: 

• Experience from working as a Support Function Officer in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Some knowledge of English.