Human Resource / Administrative Manager Job at Mines Advisory Group

The Mines Advisory Group (MAG) is a global humanitarian and advocacy organisation that finds, removes and destroys landmines, cluster munitions and unexploded bombs from places affected by conflict.

We are recruiting to fill the position below:

Job Position: Human Resource / Administrative Manager

Job Location: Abuja

Overview of the role

• The HR and Admin Manager will be responsible for managing all HR-related matters and providing general administrative support to the  MAG  Nigeria program across its functions.
• This will include HR and general administration support.

Responsibilities
Human Resources:

• Handle the recruiting process, advertising, shortlisting, assessment test administration, interviews, finalize selection and send out offer letters.
• Ensure all new staff documents collected are in line with MAG HR Policy before filling and all security checks are carried out.
• Ensure all paperwork is filed on personnel files and all HR records and systems are kept up to date.
• All new starter processes should be completed, during the probation period adheres to, and reviewed at the end of the period.
• Ensure appraisals are conducted by the line manager and employee records are up to date.
• Draft any employee correspondence required such as new contract, contract renewal, contractual changes etc.
• Provide staff training on the HR Policies, and run regular refresher sessions
• Ensure all conflict-of-interest forms are signed at the being of a new year.
• Ensure that all leave taken is documented and all forms collected and filed.
• Ensure all staff complete their time sheets every month, collect the forms, and fill them.
• Prepare the employee payroll database for every month and liaise with Finance to complete the process.
• Ensure that all the exit procedures for leaving staff are completed as per MAG’s policy.
• Accurately collate and maintain up-to-date employee records.
• Periodical review of National Staff Handbook and associated benefits, to ensure compliance with Labour Law.
• Make recommendations for updates when necessary.
• Address any employee complaints by following MAG’s policies and procedures, and exercising confidentiality.
• Ensure safeguarding policy is fully implemented and adhered to at all levels.
• Handling all Visa processing requirements for both international staff and visitors, including STR (R5A) Visas, Business visas, Visa on Arrival (VOA), Visa extensions, and CERPAC.
• General Administration and Management
• Oversee the efficient running of the MAG Abuja office and Apartments.
• Manage support staff such as cleaners and drivers.
• Updating the Organogram and Constant Companion.
• Assist new employees with applications for NHF, Pension Fund Scheme, Tax Identification Registration, etc.
• Providing general administrative support to the Senior Management Team, including preparing written documentation as requested, arranging minutes, filing, etc.
• Ensure that Bi-Annual reports are submitted to MBNP, and the MOU are up to date.
• Support MAGs field offices when required, including filling in for other staff during absences to attend meetings, etc.
• Collection of invoices for monthly utility and services
• Support the Finance Team with financial administration and systems when requested.

Essential Requirements

• Candidates should possess an HND / Bachelor's Degree with 4 - 6 years of relevant work experience.
• Previous experience in an administration role, ideally in a support services role for another NGO.
• Previous experience in Human Resources and People Management.
• Excellent administrative skills including the ability to use MS Word and Excel.
• Fluency in English.

Method of Application
Interested and qualified candidates should send their CV to: recruitment.ng@maginternational.org using "MAG_Human Resource Admin Manager - applicant's Name" as the subject of the mail.

Note

• Please send your Application in English with your CV and Cover Letter in the same document.
• Female candidates are encouraged to apply.
• Nigeria National required.
• Your application document should be titled in the following format:  MAG_Human Resource Admin Manager YOUR NAME
• Note that applications that do not adhere to these instructions will not be reviewed.
• Any applications received after the deadline will not be considered.