Human Resource Business Partner Job at Finpact Consulting

Finpact Consulting - We work with business leaders at the local and global levels to co-create and implement solutions that achieve lasting, sustainable results.

We are recruiting to fill the position below:

Job Position: Human Resource Business Partner

Job Location: Abuja (FCT)
Employment Type: Full-time

Job Summary


  • The Human Resource Business Partner (HRBP) will provide support in planning, maintaining, and improving the overall coordination, administration, performance, and evaluation of the organization’s human resources (HR).
  • He/she will also provide support in the recruitment and selection process, induction of the organization’s human resources.

Key Duties and Responsibilities
Organisational Growth and Development:

  • Plans, organizes and controls all activities of the HR department. Participates in developing departmental goals, objectives and systems.
  • Develops, recommends and implements personnel policies and procedures; prepares and maintains handbook on policies and procedures
  • Maintains organisational charts and employee directory.
  • Develops and improves communications with external and internal stakeholders
  • Recommends new approaches, policies and procedures to effect continual improvements in efficiency of the department and services performed.
  • Ensures compliance with all federal, state and local employment laws.
  • Identifies and takes actions to mitigate potential risks.
  • Provides leadership and direction to the development and implementation of HR programmes and services.
  • Provides an employee – oriented high-performance culture that emphasizes empowerment, quality, productivity and standard.
  • Coordinates and monitors all activities in the people and business team to ensure efficiency and effectiveness in the quality of work.

Recruitment:

  • Identifies vacant positions and establishes a selection criterion based on the job description drafted
  • Drafts job descriptions along with the job specifications
  • Places job advert on relevant social media, website, job sites and chat groups
  • Conducts recruitment for all full time, part time and freelancer’s employees; works with supervisors to screen and interview candidates.
  • Coordinates and supervises the administration of online and in-house test and ensures in- house test/questions are updated regularly.
  • Coordinates the preparation of interview questions for all positions and ensures standard questions are administered for all positions.
  • Evaluates test and interview scores in equity and professionalism
  • Ensures interview reports are prepared to a high and acceptable standard
  • Conducts reference check for all positions
  • Ensure all letters including offer letters, contract letters, acceptance letters and request letters are prepared to a high standard and sent timely
  • Follows up with candidates to ensure mail are received and they fully understand the terms and conditions stated therein.
  • Coordinates the on-boarding process for new employees; informs team leads of new employees, ensures IT team creates necessary account(s), online files and provide laptops/desktops as applicable
  • Ensures on-boarding checklist is used for all new intake and strictly adhered to
  • Ensures new enrolees are well settled, follows up with challenges or observations where necessary and finds resolutions

Performance Management:

  • Develops performance management plans, objectives and selects a performance management system suitable for the organizational needs
  • Creates templates and agree on a performance review time frame. Ensures proper implementation of the review process.
  • Conducts performance review process monthly and follow up with team leads and team member to ensure deadlines are met.
  • Ensures performance feedback is communicated to team members and management monthly
  • Develops performance improvement plan for the organisation
  • Identifies full time employees due for confirmation and commences confirmation processes
  • Prepares confirmation letters or extension of probation letters to employees Learning and Development
  • Identifies training needs and Draws training plans and schedules
  • Identifies the impacts of the training needs on the organizational growth and development
  • Compiles training costs for or from all employees
  • Coordinates and follows up on all internal and external trainings
  • Coordinates all human resources training programs, provides necessary information and materials to employees including employee handbooks

Employee Relations:

  • Acts as a middle man in the implementation and improvement of communication between employees and management.
  • Provides assistance to employees in necessary areas with regards to policy, procedures, grievances etc. Ensures all complaints and concerns are resolved.
  • Liaises with organisations preferred HMO on registrations, queries, concerns and entitlements needed. Ensure health talks and general check-up is conducted.
  • Coordinates and ensure the office is clean and conducive for employee to work
  • Ensures employee are provided with the required and necessary tools and equipment to carry out their tasks
  • Prepare and updates health and safety policy, ensures this is enforced/implemented in the organisation
  • Coordinates events/celebrations and encourage a work life balance

Human Resources Administration:

  • Ensures the organisation value, beliefs and positive culture is integrated into the organisation day to day activities.
  • Develops and maintains a database of all employee information. Ensures changes to employee information is updated on the database
  • Coordinates and maintains an employee filing system for easy retrieval of documents both soft and hard copies
  • Develops a leave administration database and updates the database regularly with leave information
  • Ensures hand over notes are prepared before commencement of leave by employee
  • Ensures the timely payment of leave allowance(s) to employees entitled to leave allowance
  • Develops an attendance management system, ensures the attendance sheet is updated daily. Constantly follow up with employees who are absent or late.
  • Coordinates activities of the People and Business team. Ensures departmental lapses are minimal
  • Regularly updates HR documents and Templates
  • Ensures all documents are prepared to a high standard including offer letters, contract of employments, acceptance letters, rejection letters, monthly performance clearance etc.

Exit Process:

  • Ensures organisational policies, processes and procedures are adhered to in the exit process from both the employee and employer
  • Conducts exit interviews, clearance and follows up with handover notes.

Qualifications

  • Minimum of a Bachelor’s Degree in Human Resource Management / Business or related field.
  • 3 - 5 years of professional experience with at least 3 years of progressive and hands-on HR generalist experience evident in multiple human resource disciplines specifically Recruitment, Selection, Orientation, Onboarding and Talent Management.
  • At least three years experience in recruiting for the private and/or not for profit sectors.
  • Proven experience recruiting for multiple positions within a multi-project/program environment.
  • In-depth knowledge of HR and employment laws in Nigeria.
  • Membership of relevant professional body(CIPM) and/or Masters in a HR-related field are added advantages.

Requirements:

  • Broad knowledge and experience in employment law, compensation, benefits administration, organizational planning and development, employee relations, recruitment, selection and onboarding
  • Experience with drafting HR-related documents, procedures and memos
  • Must have excellent skills in the use of all Microsoft office tools, especially Microsoft Excel and PowerPoint.
  • Must have previous experience in recruitment and onboarding systems management
  • Must have excellent analytical skills and good reasoning abilities and sound judgment.
  • Must be detail-oriented and meticulous in approach to tasks.
  • Must have strong oral and written communication skills.
  • Must have excellent interpersonal skills and experience managing interpersonal conflicts.
  • Must exhibit a high level of initiative, flexibility and creativity.

Method of Application
Interested and qualified candidates should send their CV to: careers@finpactconsulting.com using the Job position as the subject of the email.

Disclaimer

  • This job description is not an exhaustive list of the skills, effort, duties, and responsibilities associated with the position.
  • Our organization procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.
  • We are equal opportunity employer.
  • We uphold the Humanitarian Principles: humanity, neutrality, impartiality, and operational independence. We affirmatively engage the most vulnerable communities.