Human Resources and Administrative Manager Job at Health Systems Consult Limited

Health Systems Consult Limited (HSCL) is a public health and development consulting firm established by a team with extensive experience in international development and public health programming. We provide technical assistance for health system reforms towards access to cost-effective and quality health care across Nigeria and the continent of Africa. With a network of over 50 global partners and consultants, we develop programmes and provide sustainable solutions for a broad spectrum of health and development challenges.

HSCL is registered with the Nigerian Corporate Affairs Commission (2009), the Tanzanian Registry of Companies (2014), the Office of Administration and Registration in Sierra Leone (2015), and the Office of the Registration of Companies in Zambia (2016). HSCL has established offices in Nigeria, Tanzania, and Sierra Leone and has also done work in several African countries including Cameroun, Gambia, Ghana, Guinea, Kenya, Mauritius, Liberia, Sierra Leone, Uganda, and Zanzibar. In Nigeria, HSCL with it’s headquarters in Abuja, has offices in Abia, Akwa Ibom, Borno, FCT, Kaduna, Kebbi, Lagos, Niger, Sokoto and Zamfara States.

We are recruiting to fill the position below:

Job Position: Human Resources and Administrative Manager

Job Location: Abuja
Division / Department: Finance & Administration
Reporting: Director of Finance & Admin
Type:  Full-time/Non-exempt

Project Background

• In collaboration with the Government of Nigeria (GoN), PEPFAR/USAID investments have led to the achievement of significant progress in the fight against the HIV epidemic in Kebbi, Sokoto, and Zamfara.
• However, the 2018 Nigeria HIV/AIDS Indicator and Impact Survey (NAIIS) showed that epidemic control targets are yet to be achieved. Further, this progress is threatened by development challenges: limited financial resources, insufficient use of data for decision making, weak coordination mechanism across all levels of government and insecurity.
• The Accelerating Control of HIV Epidemic (ACE) project provides USAID with the opportunity to support the GoN, civil society groups, and private sector actors in the cluster 3 focus states to close gaps in reaching control targets, address critical challenges in implementing their HIV response and accelerate progress towards sustainable epidemic control.

Job Summary

• The Human Resource Manager will lead and direct the routine functions of the Human Resources (HR) & Admin department including HR Suite, HR Advisory, Organizational Effectiveness and Administration.

Key Responsibilities
Overall human resource management:

• Designs and develops human resource strategies covering selection, placement, learning, career and performance management, rewards, benefits and incentives and employee relations.
• Oversees adequate management of employee relations issues
• Builds and maintains relationships with vendors and other service providers
• Directs periodic departmental meetings to review policies, guidelines, and performance of the Department against set targets/metrics.
• Ensures the availability of up-to-date HR information to enhance Employee performance and guide working practices .
• Ensures effective communication and change management implementation across organization.

Recruitment and selection process:

• Oversees conformity and appropriateness of HR policies and processes to best practice and recommends advertisement proposals and candidate applications.
• Oversees consistent monitoring, implementation, and compliance to labour legislation laws.
• Oversees effective monitoring and cost reduction measures of the recruitment process.
• Ensures maintenance of relationships with both internal and external clients to ensure staffing goals are achieved.
• Approves successful candidates list for pre-employment medical screening, background checks and verification of certificates.

Management of disciplinary issues:

• Provides advisory services to supervisors on relevant personnel policies and procedures and ensure consistent application.
• Ensure compliance with HSCL and USAID policies and procedures, systems and practices.
• Oversees conduct of disciplinary matters.
• Oversees collaboration with teams and provides support, advice and assistance in resolving conflicts, grievances and ethical issues.

Employee welfare management:

• Oversees the coordination of staff welfare and recreational activities for staff and execution of the retention strategies defined.
• Oversees consistent liaisons with relevant HMOs and optimal service delivery to all employees.
• Ensures deployment of best practice HR solutions that will ensure the organization attracts, develops, retains, and rewards the right people to ensure the objectives of the organization and grant are achieved.

Compensation and Benefits Management:

• Ensures prompt and accurate administration of compensations, rewards, and benefits to employees.
• Ascertains and oversees prompt resolution of staff complaints on compensation rewards and benefits.
• Monitors the administration of staff loans and advances to employees.
• Ensures cross-checking and reviews of figures prior to payment of compensations and benefits
• Oversees the entire payroll process.

Pensions administration and management:

• Provides functional knowledge/insight on unresolved issues
• Ascertains prompt resolution of employee complaints on pension payments
• Supervises the creation of work structures, organization, jobs and positions on applicable ERP
• Coordinates appropriate matching of skills and competencies with the available jobs for optimal utilization
• Ensures that staff records are updated regularly
• Monitors the administration of pension payroll and related issues Staff placement and deployment:
• Reviews HR data business data information from for career management purpose
• Coordinates the processes involved in the transfer / deployment, posting, secondment and executive  appointment of staff

Succession Management:

• Oversees the succession planning and management for key positions in the Organization.

Performance evaluation management:

• Coordinates monitoring of performance evaluation and suggests revisions as necessary
• Coordinates administration of promotion letters for those who have been duly promoted
• Designs, prepares, and implements contemporary processes and practices related to Performance Management.

Administration:

• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Manage Project Assets to ensure they are in functional conditions
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Ensure operations adhere to policies and regulations
• Keep abreast with all organizational changes and business developments.

Education and/or Work Experience Requirements

• HND / B.Sc Degree in Management or related discipline.
• Minimum of 5 years of working experience.
• Membership of the CIPM, CIPD, HRBP, SHRM or any other related professional qualification is required.
• Reasonable hands-on experience in Grant management, or health sector / NGO will be an added advantage.

Desired Competencies:

• Knowledge of personnel management processes
• Knowledge of HRIS application
  Deep understanding of the industry
• Knowledge of career and performance management
• Knowledge of employee relations management
• Knowledge of value creation
• Excellent Organizational and coordination skills
• Excellent Writing and Communications Skills
• Knowledge of Human resource strategy development
• Knowledge of organization development and change management
• Knowledge of recruitment management
• Application of P/C personal productivity tools such as Microsoft Word, Excel, PowerPoint, Oracle HR, SAP, and payroll etc.
• Demonstrates expertise in rewards and benefits management, budget, and cost management
• Strong Negotiation and Interpersonal skills.

Method of Application
Interested and qualified candidates should send their Cover Letter (no more than a page) and an updated CV in one document to: recruitment@hscgroup.org stating the advertised Job Position as the subject of the email.