Human Resources (HR) / Administrative Officer Job at Nigeria Machine Tools (NMT)

Nigeria Machine Tools (NMT) was founded in 1980 to manufacture and distribute high-integrity machine tools and other engineering products and spares designed to serve the project, operation and maintenance needs of a range of industries. As Nigeria’s first internationally certified producer of Oil industry-standard Stud Bolts, Nuts and Flanges, NMT also produces customized castings for various industries including: construction, cement, oil and gas, manufacturing as well as for the transport industry. Included in our offerings is machining services which is ISO 9001 certified. Our surface treatment facility which comprises PTFE and powder coating as well as Hot Dip Galvanizing plants ensure products are finished to customer specifications.

We are recruiting to fill the position below:

Job Position: Human Resources (HR) / Administrative Officer

Job Location: Osogbo, Osun
Employment Type: Full-time

Responsibilities

• Create and implement effective onboarding plans.
• Coordinate with training centers for employee development and follow up until receiving training certificates.
• Take the lead on the performance management process with the collation of mid-year and end-of-year review documentation as well as draft confirmation letters for staff who are due.
• Provide advice to management on employee relations issues including maintaining payment schedules and issuing memos to accounts for payment/due dates for Pension, Health Insurance, and other statutory deductions.
• Planning and coordinating administrative procedures and systems and devising ways to streamline processes.
• Review the employment and working conditions to ensure legal compliance.
• Track staffing requirements and oversee the hiring of new employees as needed.
• Coordinate general leave administration; this includes maintaining an annual leave calendar for leave projections, outstanding leave days, and payment of leave allowances.
• Maintain and update all staff personnel files; using an appropriate checklist to ensure complete documentation.
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation.
• Maintain and update all staff personnel files; using an appropriate checklist to ensure complete documentation.
• Ensure regular updates of the HR database with information on personnel records, biodata, salaries, or promotions as well as resignations.

Requirements

• B.Sc in Human Resources Management/Industrial Relations or related field
• 3+ years of relevant experience, 1 of which should be an administrative role.
• Candidate should ideally reside in Osogbo or be willing to relocate
• Experience in the fashion industry is compulsory.
• Astute business acumen
• Ability to create and work with a budget.
• Excellent leadership skills
• Strong written and oral communication.
• Organization and attention to detail.
• Entrepreneurial and commercial thinking
• Excellent people management skills.
• Business process optimization skills
• Analytical and problem-solving skills.
• Time management.
• Ability to navigate stressful situations.
• Must demonstrate a high level of confidentiality, tact, discretion, initiative, and sound judgment.
• Ability to cope with pressures and setbacks.
• Ability to deliver results and meet customer expectations.
• Must demonstrate the confidence and ability to relate with stakeholders (clients, vendors, suppliers etc.) in an assertive and professional way.
• Must have the ability to manage the flow of people and business, liaise and consult with internal and external stakeholders for maximum efficiency.