Human Resources Manager Job at Action Against Hunger

Action Against Hunger is the world’s hunger specialist and leader in a global movement that aims to end life-threatening hunger for good within our lifetimes. For 40 years, the humanitarian and development organization has been on the front lines, treating and preventing hunger across nearly 50 countries. It served more than 21 million people in 2018 alone.

We are recruiting to fill the position below:

Job Position: Human Resources Manager

Job Location: Maiduguri, Borno
Employment Type: Full Time
Reporting to: Finance Officer
Proposed start date: October 2023

Key Responsibilities

• Ensure that ACF risk management policies, core values and charter are applied and responsible for the risk management staff induction of the base;
• Assure that ACF staff policies and procedures in addition to the Labor Laws of Nigeria are adhered to at field level. Advise the Operations Support Coordinator and other managers on appropriate disciplinary action as situations arise;
• Update the base-specific contract calendar and ensure that timely renewals and notices are received by all staff;
• Cross-check together with the other managers the completeness of individual staff files. Carry out personnel files audits periodically;
• Liaise with managers to initiate recruitment and ensure proper approval by HR and Finance;
• Review recruitment requests and JD’s to ensure they are in line with the mission staffing plan;
• Develop a leave plan for all field staff. 
• Check and approve Payroll data from the field before submitting to the Capital HR Manager at the country level for approval;
• Follow up on annual leave planning and execution;
• Implement the medical benefits policy: collect employee-eligible dependent details and legal documents;
• Provide advice and assistance with writing JD’s, ensure that accurate JD’s are in place, maintain a library of base JD’s, technical tests, and interview grids, and work with the coordination team to develop and review these tools ;
• Delivering exit interviews to leavers ensure that it is conducted for all leavers in the base. Submit information to the HR-HoD and management;
• Responding to audit requests in a timely manner, working with the assistants and the HR team to ensure audit requests are attended to in a timely manner;
• Organize regular exchange with the HR team in Abuja to ensure synergy of HR practices;
• Organize regular meetings for staff at field level to update and inform on HR issues;
• Compile completed appraisals, update the performance appraisal tracking sheet at field level as well as the annual training plan database, and submit them to the Head of HR at country level for analysis and action;
• Assist in training staff in the use of all HR tools and policies as required;
• Develop the HR content for briefings and inductions and oversee the on-boarding and induction processes for all new staff in the mission;
• Compile monthly HR reports and submit a field HR situation report to the Head of HR and the Operations Support Coordinator by a specific date every month;
• Prepare monthly and mid-month cash forecasts for HR related expenses;
• Responsible for preparing field briefing schedule for new staff arriving in the field.

Position Requirements:

• Minimum of a Bachelor’s Degree in HR Management, or Social Sciences, or related discipline preferred;
• At least 3 years of professional experience across all HR disciplines, including employment, benefits, compensation, employee relations, training and development, workers compensation and conflict resolution;
• Experience of managing HOMERE software system;
• Post Graduate qualification in Human Resource Management or Business Management will be an added asset;
• Must be comfortable explaining complex technical & procedural requirements in a non-technical manner;
• Knowledge of MS Office Suite (high proficiency in Excel); comfortable working with computers with minimal IT support;
• Ability to work in a stressful environment, taking initiative & prioritizing multiple tasks with minimal supervision;
• Strong organizational skills, detail-oriented;
• Previous experience working for INGOs an asset, with a big base (100 to 200 staff) handling experience preferrably;
• Fluency in one or more National/regional languages an asset;
• Genuine interest in & commitment to the humanitarian principles of Action Against Hunger;
• Excellent interpersonal skills, ability to work both independently & as a member of a team;
• Proven ability to model core HR values of confidentiality, fairness and discretion;
• Understanding of national labor law and employment norms/practices.