Human Resources Officer Job at the International Organization for Migration

The International Organization for Migration (IOM) - Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

We are recruiting to fill the position below:

Job Position: Human Resources Officer

Job Location: Abuja
Classification: Professional Staff, Grade P3
Type of Appointment: Fixed term, one year with possibility of extension
Estimated Start Date: As soon as possible

Context

• Under the direct supervision of Senior Resources Management Officer ( SRMO) and overall guidance of the Chief of Mission (CoM) in Nigeria, and in close collaboration with the Human Resource Management (HRM) Units at Headquarters (HQ), Manila Administrative Centre (MAC) and Panama Administrative Centre (PAC), the successful candidate will be responsible and accountable for managing the Human Resources functions of the Country Office and its Sub-Offices

Core Functions / Responsibilities
Unit Management:

• In coordination with the SRMO, oversee the Human Resources Management function in the Country Office including its Sub-Offices in accordance with the Organization's policies, procedures and practices. Advise the SRMO and the CoM on interpreting and applying IOM's
• Supervise and monitor the work of the Human Resources staff in carrying out all human resources administrative transactions, including preparation of personnel actions, updating PRISM HR, and processing of contracts. Conduct the SES appraisals of directly reporting staff.
• Human Resources policies, rules and regulations, as well as standards and techniques taking into account the Country Office’s activities.
• Liaise with external IOM partners on HR related policies. Act as a Focal Point for the external HR Companies in terms of recruitment and deployment of staff for the working in emergency areas. Review and process all the HR related documentation received from the HR Companies.

PRISM HR Administration:

• Maintain the Country Office’s PRISM HR module and keep its information up to date. In coordination with PAC - Human Resources Advisory Services (HRAS), MHRO – Personnel Admin Support Team and the Regional Office, coordinate and implement new salary scales.
• Supervise the preparation of the monthly payroll for national staff and related administrative actions.
• Monitor and ensure effective administration of the PRISM HR Organizational Management module.
• Monitor and supervise the maintenance of the personnel files and attendance records of the Country Office correctly and in line with organizational standards.
• Train HR staff in the Country Office and Field Offices on PRISM HR modules for easy administration.

HR Policy and Advisory:

• Assist the SRMO with roll-out and implementation of new policies, instructions, and procedures within the Country Office.
• In coordination with SRMO, implement personnel policies and procedures for the national staff. Ensure that the Country Office’s HR processes and actions (including, inter alia, selection, recruitment, retention, professional development and training activities, separation and end of contract duties) remain consistent with the relevant IOM policies and procedures. Advice and support staff and managers on HR matters.
• Liaise with Manila Human Resources Operations (MHRO) and the Finance Section on delivery of benefits/privileges to international staff in the field such as, Danger Pay, Health Insurance/ Medical Service Plan (HI/MSP), Educational Grant, Home Leave, Rental Subsidy, etc., and the administration of Rest and Recuperation travel.
• Oversee the contractual situation and the administration of entitlements of international and national staff (including, inter alia, health insurance and Compensation Plan (CP) inclusion, step increases, family allowances, etc.), as well as requests for promotions, recruitment, separation, etc.
• In coordination with SRMO, liaise with the relevant offices in Headquarters and PAC-HRAS as required, support in managing administrative actions and in addressing grievances and resolving disciplinary matters.

Talent Management:

• Advise on staffing issues and oversee the elaboration of project staffing tables, including vacancies and use of temporary assistance to meet exceptional work requirements. In consultation with line managers, monitor and assess staffing needs and ensure effective workforce planning.
• Coordinate the planning and organizing of the staff development and training for the Country Office in close collaboration with Human Resources Management/ Staff Development and
• Learning (HRM/SDL). Collaborate with line managers in establishing staff development and training priorities and plans. Deliver induction and other forms of trainings to staff.
• Advise and support line managers in the recruitment processes for locally recruited personnel. As required, support recruitments of international personnel.
• Monitor compliance with the Staff Evaluation System (SES) within the Country Office, and advocate for timely completion of the performance management process in line with organizational deadlines. Provide support to all staff on business-related issues. As required, facilitate performance management discussions between staff and supervisors.

Monitoring and Reporting:

• Assist the SRMO in the preparation of administrative reports that may be required in coordination with the Heads of Units/Programmes as required. Oversee the preparation of reports pertaining to personnel administration of international and national staff of Nigeria Country Office, as required.
• Review audit recommendations on HR matters and, in coordination with the SRMO, implement them within the HR function.
• Prepare special reports and participate in and/or lead special HR projects in coordination with MAC, PAC and/or HRM HQs.
• Perform such other duties as may be assigned.

Required Qualifications and Experience
Education:

• Master's Degree in Human Resources, Public Administration, Social Sciences or Business Administration or a related field from an accredited academic institution with five (5) years of relevant professional experience; or
• University Degree in the above fields with seven (7) years of relevant professional experience;

Experience:

• Working experience in management and administration in all facets of HR, Talent acquisition, talent management, administration of staff contracts and entitlements, interpretation and implementation of staff rules and regulations and development of HR guidelines in a complex humanitarian environment;
• Familiarity with the UN common system or similar systems is an advantage; and,
• Previous working experience in an international organization is an advantage;
• Previous working experience in Africa and/or developing countries is an advantage;
• A high degree of computer literacy is required; good knowledge of MS Office suite and PRISM is essential.

Skills:

• Ability to prepare clear and concise reports;
• Excellent communication and writing skills with the ability to analyses complex problems and identify and convey clear, rapid solutions;
• Strong general analytical skills; and,
• Strong organizational skills.

Languages:

• IOM's official languages are English, French, and Spanish.
• For this position, fluency in English is required (oral and written). Working knowledge of French and Spanish is an advantage.
• Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies:
Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies - Behavioural Indicators Level 2:

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization's priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies - Behavioural Indicators Level 2:

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization's vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization's goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Others:

• Internationally recruited professional staff are required to be mobile.
• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• This selection process may be used to staff similar positions in various duty stations.
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.
• Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.
• The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
• No late applications will be accepted.

Note

• Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system.
• IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.
• Only shortlisted candidates will be contacted.
• No Fees: IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.