Job Openings at Mai Shayi Coffe Roasters

Mai Shayi Coffe Roasters is a specialty coffee company focused on revitalizing the country's coffee sector through sustainable farming, processing, and high-end coffee experiences.

We are recruiting to fill the following positions below:

1.) Stocks and Requisition Account Officer

Job Location: Abuja (FCT)

Purpose of the Role

• The Stocks and Requisition Account Officer will be responsible for the effective management, reconciliation, and reporting of inventory and requisition processes across the restaurant and specialty coffee business.
• This role ensures accurate stock control, cost optimization, vendor management, and compliance with internal financial and operational standards.
• The ideal candidate is an Accountant (ACA/ACCA or equivalent) with a minimum of 5 years’ proven experience in inventory, stock, requisition, and vendor management within the F&B or high-end restaurant/café industry.

Key Responsibilities

• Maintain accurate and up-to-date records of raw materials, beverages, consumables, and finished goods across all outlets and central store.
• Monitor daily, weekly, and monthly stock movements and investigate variances between actual and system stock balances.
• Oversee and coordinate physical stock counts, cycle counts, and periodic audits to ensure accuracy and accountability.
• Implement controls to prevent stock pilferage, wastage, and mismanagement, ensuring compliance with company policies.
• Develop and enforce stock rotation policies (FIFO/FEFO) to minimize losses.
• Review and approve requisition requests in line with operational and budgetary requirements.
• Track requisition flows from initiation to fulfillment and ensure proper authorization processes are followed.
• Manage vendor relationships, negotiate favorable terms, and evaluate supplier performance to ensure value-for-money procurement.
• Reconcile stock ledgers with the general ledger and ensure accurate reflection in financial statements.
• Track cost of goods sold (COGS) and analyze variances between actual and standard costs.
• Generate and present stock and requisition reports (daily, weekly, and monthly) to Finance and Management.
• Provide accurate stock records and reconciliations to support audits and compliance checks.
• Supervise and manage stock/requisition accounting systems, ERP platforms, and POS back-end integration.
• Train and coach junior staff on stock, requisition, and vendor management processes.
• Continuously review and improve stock and requisition systems to strengthen efficiency, accuracy, and transparency.

Key Performance Indicators (KPIs)

• Accuracy of stock records vs. physical counts.
• Timeliness and completeness of stock, requisition, and vendor reports.
• Reduced stock variances, shrinkage, and wastage.
• Vendor cost savings and performance compliance.
• Level of adherence to internal controls and approval hierarchies.

Qualifications & Requirements

• Professional Certification: Chartered Accountant (ACA, ACCA, or equivalent)
• Experience: At least 5 years of progressive experience in stock, requisition, inventory accounting, and vendor management within the Food & Beverage sector or large high-end restaurants/cafés.
• Education: Bachelor’s Degree/HND in Accounting, Finance, or related field.
• Strong knowledge of F&B costing, recipe costing, and COGS analysis.
• Proven ability to set up and manage stock, requisition, and vendor control systems.
• Proficiency in accounting/ERP software and advanced MS Excel skills.
• Excellent negotiation, analytical, and problem-solving skills.
• High integrity, detail-oriented, and results-driven with the ability to work under pressure.
• Strong communication and interpersonal skills for cross-department and vendor collaboration.

Application Closing Date: 26th October, 2025.

Method of Application
Interested and qualified candidates should send their CV to: chris@maishayicoffee.com using the Job Position as the subject of the email.

2.) Procurement Officer

Job Location: Abuja (FCT)

Position Overview

• The Procurement Officer will provide strategic leadership and hands-on management of all procurement, supply chain, and vendor management activities across Mai Shayi Coffee Roasters Limited.
• The role is central to ensuring that every branded product, raw material, and operational item aligns with the company’s premium quality standards.
• The successful candidate must bring a minimum of 8 years’ progressive experience in procurement within high-end restaurants or the hospitality industry, with proven expertise in cost optimization, supplier performance management, and inventory control.

Key Responsibilities

• Design and implement procurement strategies aligned with the company’s growth objectives, hospitality industry benchmarks, and sustainability goals.
• Develop policies, procedures, and standards for transparent, efficient, and cost-effective procurement operations.
• Lead procurement planning cycles, aligning forecasts with restaurant operations, seasonal demands, and promotional activities.
• Identify, evaluate, and onboard suppliers that meet the company’s quality, ethical, and financial standards.
• Build and maintain long-term, trust-based relationships with local and international suppliers.
• Negotiate favorable contracts, pricing, and service level agreements to maximize value for the company.
• Continuously assess supplier performance against KPIs such as quality, reliability, timeliness, and cost efficiency.
• Establish reorder levels, stock control systems, and supply chain monitoring tools to prevent shortages or wastage.
• Oversee the procurement of premium coffee beans, branded consumables (e.g., packaging, takeaway cups/bags), ingredients, equipment, and other operational essentials.
• Collaborate closely with operations, finance, and store managers to forecast requirements and ensure uninterrupted service delivery.
• Implement best practices for storage, stock rotation, and shelf-life management, particularly for perishable items.
• Develop and manage the procurement budget, ensuring cost savings without compromising quality.
• Monitor market trends, exchange rate fluctuations, and inflationary pressures to anticipate risks and adjust strategies.
• Ensure all procurement activities comply with internal controls, corporate governance, and Nigerian regulatory requirements.
• Provide accurate, timely reports and analysis to senior management, highlighting opportunities for optimization and risk mitigation.
• Lead, mentor, and develop a high-performing procurement team, fostering a culture of accountability, innovation, and continuous improvement.
• Conduct training and knowledge-sharing sessions on procurement best practices, compliance, and hospitality supply chain trends.
• Promote teamwork and collaboration across departments to achieve shared organizational goals.

Qualifications & Requirements

• Bachelor’s degree/HND in Supply Chain Management, Procurement, Business Administration, Hospitality Management, or related field.
• Minimum of 5 years of progressive procurement experience in high-end restaurants, luxury hospitality, or food & beverage organizations, with at least 4 years in a managerial role.
• Professional certifications such as CIPS, ISM, or equivalent are desirable.
• Strong knowledge of hospitality procurement systems, vendor networks, and international sourcing for premium goods.
• Demonstrated ability to negotiate complex contracts and deliver measurable cost savings.
• Proficiency in ERP systems, procurement software, and Microsoft Office Suite.
• Exceptional analytical, organizational, and problem-solving skills.
• High level of integrity, ethics, and professionalism.
• Strong leadership, communication, and interpersonal skills with the ability to influence at all levels.

Core Competencies:

• Strategic Thinking & Planning
• Supplier & Contract Management
• Inventory Optimization & Forecasting
• Financial Acumen & Cost Control
• Leadership & Team Development
• Quality Assurance & Compliance
• Negotiation & Influencing Skills
• Customer-Centric Supply Chain Orientation.

Application Closing Date: 26th October, 2025.

Method of Application
Interested and qualified candidates should send their CV to: chris@maishayicoffee.com using the Job Position as the subject of the email.

3.) Grounds and Facilities Officer

Job Location: Abuja

Job Purpose

• The Grounds and Maintenance Officer is responsible for ensuring the cleanliness, safety, and functionality all of the company’s outdoor and structural facilities.
• The role involves maintaining grounds, conducting minor repairs, monitoring generators and fuel, checking electrical appliances such as air conditioning systems, supporting gate and parking operations, and assisting with events.
• The officer ensures that the environment is well-maintained, safe, and presents a positive impression to staff, guests, and customers.

Key Responsibilities
Grounds and Outdoor Cleaning:

• Empty and clean outdoor trash bins while ensuring waste segregation.
• Remove debris from outdoor drains to prevent blockages and flooding.
• Ensure outdoor areas (signage, lamps, fixtures) are cleaned and maintained regularly.

Property Maintenance and Repairs:

• Conduct daily checks on lighting, plumbing, gates, fences, and electrical appliances (e.g., fans, air conditioners, refrigerators, water dispensers).
• Carry out minor repairs such as replacing bulbs, tightening screws, and patching small defects.
• Record maintenance activities in the logbook and escalate major issues (e.g., leaks, electrical faults, AC malfunctions, structural damage).
• Perform weekly inspections and basic servicing of equipment, tools, and drainage systems.
• Monitor air conditioning systems for performance issues, unusual noises, leaks, or temperature irregularities and report promptly.

Generator Monitoring and Fuel Management:

• Inspect generator diesel levels daily and ensure a minimum of 100 liters is available at all times.
• Record fuel levels and generator condition in the logbook.
• Conduct test runs and basic servicing checks weekly.
• Report abnormalities (leaks, unusual noises, low fuel) immediately.

Electrical Appliances & AC System Support:

• Carry out routine checks on electrical appliances including air conditioners, water dispensers, refrigerators, fans, and lighting systems.
• Clean AC filters regularly and ensure timely servicing by specialists when required.
• Detect and report faults (e.g., overheating, wiring issues, reduced cooling efficiency).
• Switch off electrical appliances not in use to save energy and prevent hazards.

Gate and Parking Operations:

• Monitor vehicle movements and guide visitors to designated parking areas when required.
• Ensure driveways and access points remain clear at all times.
• Support security personnel with vehicle management when required.

Event and Special Duty Support:

• Assist in setting up outdoor spaces for events, including tents, chairs, and decorations.
• Clear and restore areas after events.
• Provide logistical support to staff and guests during special functions.

Safety and Hygiene Compliance:

• Consistently wear Personal Protective Equipment (PPE).
• Identify and report hazards immediately (e.g., oil spills, broken fences, loose wires, faulty AC units).
• Use safety signage when cleaning or working in risky areas.
• Ensure safe storage of tools, fuel, and chemicals after use.

Waste Management:

• Empty bins before overflow and replace liners promptly.
• Dispose of waste properly at designated points.
• Separate recyclable and non-recyclable waste.

Reporting and Documentation:

• Maintain accurate daily records of inspections, repairs, and generator fuel levels.
• Provide reports on hazards, faults, and recurring issues for long-term solutions.
• Track stock levels of consumables, fuel, and maintenance supplies.

Key Performance Indicators (KPIs)

• Cleanliness and orderliness of grounds and outdoor spaces.
• Timely response to maintenance and repair requests.
• Compliance with generator fuel minimum threshold.
• Effective monitoring of air conditioning and electrical appliances.
• Accurate and up-to-date record-keeping in logbooks.
• Adherence to safety and hygiene protocols.
• Positive feedback from staff, guests, and management.

Qualifications, Skills, and Experience
Education & Experience:

• Minimum of OND.
• At least 2 – 3 years of experience in groundskeeping, maintenance, or facility support roles.
• Vocational training in facility maintenance, electrical, plumbing, or related field (mandatory).
• Experience in basic electrical systems and air conditioning maintenance is an added advantage.

Skills & Competencies:

• Basic knowledge of electrical, plumbing, air conditioning, and general repairs.
• Ability to operate and maintain tools, equipment, and generators.
• Good physical fitness and ability to perform manual tasks.
• Strong attention to detail and organizational skills.
• Basic record-keeping and reporting ability.
• Good communication skills and courteous in dealing with staff and visitors.

Personal Attributes:

• Safety-conscious and disciplined.
• Proactive and dependable with a strong work ethic.
• Team player with a service-oriented attitude.
• Flexible and willing to work during events or emergencies.

Application Closing Date: 8th October, 2025.

Method of Application
Interested and qualified candidates should send their CV and Cover Letter to: chris@maishayicoffee.com using the Job Position as the subject of the email.

4.) Accountant

Job Location: Lagos
Employment Type: Full-time

Position Overview

• The Accountant will play a key role in ensuring the financial integrity and efficiency of Mai Shayi Coffee’s operations.
• As a Chartered Accountant (ICAN certified), the role requires a high level of accuracy, compliance with statutory requirements, and proactive financial management.
• The Accountant will be responsible for overseeing the company’s accounts, payroll, audits, asset management, tax compliance, and financial reporting while contributing to strategic cost reduction and efficiency initiatives.

Key Responsibilities
Accounting & Bookkeeping:

• Receive, verify, and record all bills, invoices, and receipts.
• Ensure timely entry of bills and expenses into the books of accounts.
• Prepare approval notes for payment authorizations.
• Maintain accurate journal entries, vouchers, and general ledger records.
• Handle cash payments, issue and dispatch cheques, and oversee bank payments.
• Manage staff advances, loans, and reconciliations.

Payroll & Employee Benefits:

• Oversee monthly payroll preparation and ensure accuracy of statutory deductions.
• Manage employee-related contributions and filings.
• Ensure compliance with local labour, tax, and employee benefit regulations.

Financial Reporting & Compliance:

• Prepare accurate monthly, quarterly, and annual financial statements.
• Support and respond to audit queries while ensuring compliance with statutory audits.
• Manage Value Added Tax (VAT), Service Tax, and other statutory filings.
• Ensure adherence to financial policies and compliance with various governing acts.
• Maintain a Fixed Asset Register and ensure accurate depreciation and asset management.

Budgeting & Cost Management:

• Support the preparation of the company’s annual budget and forecasts.
• Track financial performance against budgets, reporting variances and recommending corrective actions.
• Identify and drive cost reduction initiatives without compromising quality.
• Develop and monitor accounting metrics to improve financial efficiency.

Cash Flow & Treasury Management:

• Manage bank reconciliations, payments, and cash flows effectively.
• Ensure proper handling of collections, deposits, and implementation of collection policies.
• Oversee insurance requirements and ensure adequate coverage of company assets.

Operational & Strategic Support:

• Support the Finance Manager and contribute to strategic financial decision-making.
• Collaborate with the Accounts Officer, Cashier, and other finance team members for seamless operations.
• Provide accurate financial information for management decision-making.
• Assist in managing intellectual property rights and other compliance-related matters.
• Review and reconcile tours, travel, and expense statements.
• Oversee inventory management and ensure proper accounting of stock.

Qualifications & Requirements

• Bachelor’s Degree in Accounting, Finance, or a related discipline.
• Minimum of 5 years of proven accounting/finance experience, preferably in FMCG, retail, or hospitality.
• Chartered Accountant (ICAN certification is mandatory).
• Strong knowledge of financial regulations, statutory requirements, and accounting standards.
• Proficiency in accounting software and MS Office Suite (Excel, Word, PowerPoint).
• Strong analytical, organizational, and problem-solving skills.
• High attention to detail and accuracy in financial reporting.
• Strong interpersonal and communication skills with the ability to work collaboratively across departments.

Core Competencies:

• Financial Acumen – Ability to interpret financial data and provide insights.
• Integrity & Ethics – Uphold transparency and confidentiality in all dealings.
• Attention to Detail – Maintain precision in all accounting records.
• Compliance & Governance – Strong knowledge of financial acts, tax laws, and audit requirements.
• Strategic Mindset – Contribute to cost reduction and efficiency improvements.
• Leadership & Teamwork – Support and guide junior finance staff when necessary.

Application Closing Date: 30th September, 2025.

Method of Application
Interested and qualified candidates should send their CV and Cover Letter to: chris@maishayicoffee.com using the Job Position as the subject of the email.