Job Openings at Maventeq Systems Limited

Maventeq Systems Limited - Our client, a multinational Oil and Gas company in Nigeria, is currently recruiting to fill the following positions below:

1.) Head, Services and Maintenance

Job Location: Abuja (FCT)

Job Responsibilities

• To ensure safe and efficient functioning of all civil, electrical and mechanical installations in company’s locations in Abuja
• To manage the daily activities of the Facility Management crew for the Abuja Offices, Guest Houses and Residences
• Functions as the RSES-D for Abuja
• Lead the multi-disciplinary team for periodic evaluation of the general state of company properties in Abuja for timely identification and resolution of exceptions.
• Ensure implementation of preventive maintenance schedules for office and housing operation equipment’s in company’s locations in Abuja
• Maintain first level interface with tenants in company assets for maintenance and interventions
• Support other administration entities like Security, Medical, HSE, Methods, Logistics, and IST operations in Abuja
• Carries out any other duties/projects that may be assigned to him/her by the Hierarchy.

Qualifications / Experience Required

• BSc / HND in Engineering or Facility Maintenance
• Minimum of 8 years of working experience in activities related to facility management / Services Division Activities
• Customer oriented and good analytical skill.

Application Closing Date: 1st December, 2024.

Method of Application
Interested and qualified candidates should send their CV to: careers@maventeqsystems.com using the Job Position as the subject of the mail.

Note: Only candidates who meet the job requirements will be contacted.

2.) Immigration / Visa Officer

Job Locations: Lagos & Port Harcourt - Rivers

Job Description
Immigration facilities:

• Contributes to the process of obtaining visa for new arrivals to Nigeria.
• Renewal of existing visas and residence permits & Extension of Business/Tourist visas.
• Procurement of green cards for expatriates
• Procurement of Nigerian passports for Nigerian staff and dependents

Expatriate database follow-up:

• Inputs data of expatriates and their families on Immigration tool
• Maintains an accurate database for effective retrieval of information and issues reports.

Intervention:

• Assists in solving difficult situations or incidents in the interest of the Company that can occur at the following entry-points: MMI Airport, LADOL Free Zone, etc.

Public Relations / Partners:

• Maintains a good interpersonal relationship with customers – expatriates and dependents, local staff - as well as managers through regular communication.
• Contributes to maintain good relationship with immigration bodies in Nigeria, especially focused on Port Harcourt-based, to ensure an effective good relationship and efficient services.

Reporting:

• Prepares weekly/monthly/annual immigration reports.

Visa Services:

• Performs Physical and On-line liaison with the different embassies to get up to date information about their visa requirement.
• Ensures visa administration processes (collating, reviewing, submission and pick-up) are well managed in liaison with various embassies and visa processing centers/agents.
• Processes all travel health insurance policy.
• Updates the visa requirements in HR Direct
• Assists Nigerian staff & dependents in obtaining valid Nigerian passports.

Cost Efficiency:

• Ensures compliance with the Company’s Cost Efficiency initiatives.

Others:

• Documentation for the Biometric Data Capture of expatriates at the NCDMB office in Yenagoa.
• Gives updates on changes in Immigration rules and policies.
• Liaises with the finance team on achieving smooth re-imbursements.
• Carries out any other duties/projects as assigned by the hierarchy

Accountabilities

• Responsible for Immigration and visa activities on behalf of all COMPANY’S staff (Expatriates & Nationals) and Partners
• Ensures compliance of Expatriates to Immigration Rules and Policies as prescribed by the Nigeria
• Immigration Service such valid CERPAC or Green Cards or extended stay for business visas.
• Maintains good working relationship on behalf of the company with government parastatals

Qualifications

• A Degree in any of the Social Sciences with a minimum of 5 years work experience
• Knowledge of human resources policies & procedures
• Ability to work in a team and to work under pressure, with minimum supervision.
• High level of integrity and analytical skills
• Excellent interpersonal relationship skills
• Ability to use Microsoft Office tools, data management and process tools – HR Direct/SAP/STAR
• Knowledge of French is an added advantage.

Application Closing Date: 28th December, 2024.

Method of Application
Interested and qualified candidates should send their CV to: careers@maventeqsystems.com using the Job Position as the subject of the mail.

Note: Only candidates who meet the job requirements will be contacted.

3.) PTM Archive Co-ordinator

Job Location: Rivers

Job Responsibilities
Staff Records Management
The incumbent is responsible to:

• Maintain physical and digital records of all active and exited staff files in a structured format.
• Ensure for both physical and digital records, and in collaboration with nominated departmental responsible, update of:
  • Dependants’ information – birth registration, marriage/divorce notification, nomination of beneficiary update
  • Career journey – transfer, reassignment, international assignment, reintegration, secondment
  • General matters – company accommodation allocation, condolence, and burial support, change of name
  • Exit information – retirement, termination, death-in-service, resignation.
• Prepare job progress reports – weekly, monthly, and quarterly.
• Monitor, identify and escalate issues that may impact on the records and installations in the dedicated archive room.
• Validate staff dependant information on official HR tool, ensuring:
  • All dependants are registered with the company.
  • All data (name, date of birth, birth certificate(s), marriage certificate) provided with request corresponds with data in dependants section of staff records.
  • Invalid requests (lack of supporting documents) are flagged, and explanation provided to impacted staff.
• Validate nomination of beneficiary form on official HR tool:
  • Ensure all sections of the form requiring signature is clearly signed and dated.
  • Ensure all sections of the form is correctly completed.
  • Promote sensitization of staff on importance of beneficiary form update.

Management of Service Provider Records:
Incumbent is responsible to:

• Maintain annual leave request record for Company secretaries.
• File grade promotion letters
• File queries/complaints

CPFA Interface:
Incumbent supports to ensure that:

• Employment letters of exiting staff are communicated to the CPFA
• Updated beneficiary forms are communicated to the CPFA for active staff.

Accountabilities

• The role is responsible to support in ensuring that staff information is readily available to aid decision making.
• In the unfortunate event of the demise of a staff, incumbent is required to provide beneficiary information that is clear and identifiable.
• Role ensures that the Pension Fund remains in compliance with the FGN Law on proper documentation of RSA

Requirements / Experience Required

• Bachelor’s Degree in Human Resources, Business Administration or any relatable Social Science.
• At least 2 years of experience in administrative role.
• Proficient in MS office applications such as PowerPoint, Excel and so on.
• Ability to manage multiple tasks simultaneously and prioritize tasks effectively.
• Strong problem solving and decision-making skills.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work independently and in a team.

Application Closing Date: 28th December, 2024.

Method of Application
Interested and qualified candidates should send their CV to: careers@maventeqsystems.com using the Job Position as the subject of the mail.

Note: Only candidates who meet the job requirements will be contacted.