Job Recruitment at YIAGA Africa

YIAGA Africa Initiative focuses on in-depth research, providing critical analysis on key democratic and governance issues, crafting practical solutions, training and empowering citizens to lead change in their community. YIAGA AFRICA implements several innovative programs aimed at stimulating active citizenship, protecting human rights and deepening democratic governance. We invest in building networks and social movements to drive social change and transformation. YIAGA AFRICA has leadership structures and members in all 36 states and 774 Local Government Areas (LGA) of Nigeria. YIAGA AFRICA is registered in Nigeria as an independent nonprofit organization.

We are recruiting to fill the position below:

Job Position: Administration and Human Resource Manager
Job Location: Abuja
Employment Type: Full-time

Key Responsibilities

• Recruitment functions & continuous improvement of the onboarding program for new employees
• Develop recognition programs to highlight employees & their achievements
• Work closely with the management to assess & prioritize the organization’s strengths & weaknesses in diversity, equity and inclusion
• Effective use of the Performance Management System including the establishment of clear, measurable objectives, regular feedback, periodic reviews and fair & unbiased employee evaluation
• Point person for conflict resolution and work in collaboration with management to provide appropriate recommendations/actions
• Work in collaboration with the management on local legal issues
• Prepare and review contracts, vendor agreements, permits & leases and ensure they are compliant with the Nigerian government guidelines and other legal requirements
• Monitor and maintain legal & ethical behavior standards within the organization.
• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.

Budgets Planning, Payroll and Compensation Management:

• Manage the preparation of staff payroll & ensure leave and timesheet tracking for updating any payroll changes accurately and timely
• Provide advice to staff & managers in relation to salaries, employee benefits, insurance (life & health), and any other employee-related issues
• Ensure employee records are accurately maintained, regularly updated, and handled with a high level of confidentiality
• Working with accounting and management team to set budgets, monitor spending, and processing payroll and other expenses
• Working with management and program managers in reviewing grants to ensure adherence to donor requirements, acceptability of cost allocation and other proposal requirements.

Policies, Procedures & Administration:

• Develop, review & co-ordinate the overall functioning of administrative support systems for the organization, in terms of services, supplies and consumables
• Ensure the office is fully functioning and fit for purpose to enable staff members operate with maximum efficiency
• Development and maintenance of policies and procedures, staff handbook, travel policies and recruitment policies
• Provide administrative support for the department liaising with procurement department in respect of travels, allocation of office resources equipment and supplies to the organization
• Develop & maintain a central asset register; regularly evaluate equipment and plan / recommend up-grade for future needs
• Ensure the effective flow of communication (policies, procedures and information) within the organization
• Manage & supervise Administrative team; define expectations, provide leadership and technical support as needed
• Work with respective management team to update and implement Yiaga Africa development strategy, oversees individual solicitation leads and processes, as agreed with the ED
• Serve as a member and secretary of Yiaga Africa’s management team.

Technical Expertise, Skills and Knowledge
Qualifications and Experience:

• Degree in Law, Humanities or Social sciences, advanced degree
• Membership of CIPM, SHRM or other professional body is compulsory
• Minimum of 6 years working experience as Administration and Human Resource personnel or relevant experience in similar field
• Knowledge & understanding of a variety of areas within Human Resources including compensation & benefits, performance management, talent management and recruitment.
• Experience working with funded partners
• Familiarity with Nigerian laws

Skills & Knowledge:

• Proven management leadership skills, while taking a “hands on” implementation approach when needed, in an organization
• Computer proficiency in Word, Excel, and Power point
• Excellent interpersonal and relationship building skills
• Flexibility and ability to work on multiple projects
• Excellent written and verbal communication and presentation skills.

Behavior:

• Ability to handle sensitive information confidentially
• High sense of responsibility and ability to handle difficult situations with tact & professionalism
• Proactive, motivated, ingenious, reliable, great attention to detail
• Team Leadership - ability to build a strong & cohesive team in alignment with Yiaga Africa’s culture, shared purposed and expectations.

Job Position: Internal Auditor and Compliance Manager

Job Location: Abuja
Employment Type: Full-time

Job Duties and Responsibilities Internal / External Audits

• Prepare the Annual Audit Plan based on a comprehensive risk assessment of all the organization’s auditable activities and processes for the approval of the Management and endorsement of the Board
• Coordinate all donors’ external audit requirements, ensuring that their requests are met on time and to budget.
• Facilitate and oversee the external auditors’ engagement, the scope of work and subsequent delivery of the audit of the financial statements of the organization and supporting colleagues where required.
• Coordinate the management response to the external auditors’ management letter.
• As and when requested by the Management, perform special audit assignments.
• As a member of the leadership team, discuss the audit plans and results, and make recommendations to resolve audit findings requiring corrective actions.
• Prepare and present periodic reports to management and the board (as required).
• Develop and update internal audit methodologies, techniques, systems and procedures in order to accomplish the long-and short-term goals and objectives of the organization.
• Supervise, review, and participate in the training of staff on audit-related issues.
• Liaise with donors, stakeholders and partners over audit and investigation issues, providing briefings when / as required.
• Ensure conformance and compliance with Policies, Procedures, and Professional Standards, as well as a high delivery of operations in accordance with the approved budget.

Investigations:

• Conduct high-quality investigations of misappropriation of funds, workplace harassment; sexual harassment; abuse of authority; or failure to observe prescribed regulations, rules, relevant administrative issuances and standards of conduct.
• Conduct investigations in accordance with generally recognized international investigation standards ensuring the integrity of all evidence obtained are maintained through the course of investigations.
• Manage issues that are time-sensitive and highly confidential and pose significant financial, legal and reputational risk to the organization.
• Conduct fraud and corruption prevention and awareness training including formal presentations, workshops and written materials.
• Contribute to fraud and corruption prevention-related policies, documents, guidance, tools, procedures and directives.
• For each investigation, maintain and update records, protocols and fraud incident database.

Risk Management:

• Support Management to develop the risk management process, and work with management to facilitate the identification and assessment of risks.
• Promote a culture of risk awareness and appropriate mitigation amongst management and staff.
• Support management to evaluate risks in new projects, initiatives, processes and procedures.
• Perform other tasks as may be requested by the Executive Director.

Requirement Education

• BSc. in Accounting, Finance, or any other related field, with a relevant advanced degree and/or certificates and professional membership.
• Minimum of 10 years cognizant experience with other relevant professional certifications e.g CPA, FCA, ACA, CISA

Experience:

• Ability to establish good working relationships with donors, stakeholders, and partners, through impeccable communication, presentation and negotiation skills.
• Capacity to work collaboratively with the Management and Board as well as relevant committees and advisory bodies.
• Demonstrated skills, knowledge and experience in auditing, internal audit standards, ethics and fraud awareness.
• Ability to lead and manage effective audit and investigations teams.
• Ability to formulate a strategy that meets organizational and oversight requirements in a global, complex and culturally diverse setting.
• Proven ability to deliver results that focus on key organizational goals in the context of multiple competing risks and demands.
• Thorough understanding of the principles and application of good corporate governance, business and operational risk management, and effective internal controls.
• Thorough working knowledge of modern risk-based audit
• Good knowledge of information systems auditing and security
• Strong analytical and documentation skills.
• Experience recommending Results/Corrective Actions
• Experience of working with NGOs, in the development/humanitarian sector, with knowledge of donor rules and regulation is a significant advantage.

Demonstrated Skills and Competencies:

• Communication - Written and Oral English
• Risk Management principles and techniques
• Auditing principles and techniques
• Process documentation
• MS Office Word, Excel and Powerpoint.
• Experience of working with NGOs, in the development/humanitarian sector, with knowledge of donor rules and regulation is a significant advantage.

Method of Application
Interested and qualified candidates should write not more than a one-page cover letter and send with a detailed resume as attached PDF documents to: recruitment@yiaga.org

Note

• Only applications sent in the required format will be considered.
• Only shortlisted candidates will be contacted.
• Yiaga Africa is an equal opportunity employer and does not discriminate on the basis of disability, sex, tribe, religion, etc. Qualified women are encouraged to apply.