Junior Admin & Finance Assistant Job at International Organization for Migration

International Organization for Migration (IOM) is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental andnon-governmental partners. IOM is dedicated to promoting humane and orderly migration for thebenefit of all. It does so by providing services and advice to governments and migrants

We are recruiting to fill the position below:

Job Position: Junior Admin & Finance Assistant

CFCV No: CFCV2023.50
Job Location: Lagos
Slot: 3 Openings
Organizational Unit: Resource Management
IOM Classification: Hourly
Type of Appointment: Hourly
Estimated Start Date: As soon as possible

Context

• Nigeria continues to experience high internal and external migration due to the size of its population, economic climate, as well as its porous borders.
• The Government of Nigeria has continued to give more attention to migration management as is evidenced by the additional responsibilities given to the National Commission for Refugees (NCFR) in 2009 to oversee issues relating to migration and IDPs, ongoing dialogue with the European Union, the planned projects under the 10th National European Union Development Fund (EDF) and the recent appointment of a Senior Special Assistant to the President on Diaspora Affairs.
• Since 2002, based on a Cooperation Agreement, IOM has been supporting the efforts of the Government of Nigeria to manage migration through capacity-building, advisory services, and technical assistance on migration matters, including migration health and information, assisted voluntary returns, and counter-trafficking.
• Strong collaboration has been established with national migration stakeholders in order to enhance border management, fight trafficking in persons, reduce irregular migration, and mainstream migration in the country’s development plans.

Core Functions / Responsibilities
Working under the overall supervision of the Resource Management Officer and under the direct supervision of the Senior Finance Assistant, the candidate will carry out the following responsibilities:

• Assist in verifying payment made by MHAC clients into IOM designated bank account for medical services by comparing the payment proof presented by clients with IOM bank  statement, having confirmed that such deposits or transfers are reflected in IOM bank statement.
• Assist with the organization of financial documents for filing on a foregoing basis, while working with other colleagues within the unit
• Assist in maintaining efficient filing system to make updating and retrieving of documents/files easier.
• Scan all available documents and coordinate with the e-filing focal person on how and where they should be classified or archived.
• Coordinate with other colleagues involved in the verification of daily payment and come with a consolidated report of daily payment verification at the end of each day’s payment verification exercise.
• Work closely with the Finance focal person to reconcile daily revenue, ensuring that daily revenue data are transferred to the GHAP Revenue tool.
• Bring to the attention of the Finance focal person, issues resulting from interfacing with MHAC clients on payment verification and other related tasks for immediate action.
• Assist in finding and retrieving documents or information from files in response to requests from authorized users.
• Track documents removed from files to ensure that documents taken from the files are returned.
• Attend to other related responsibilities that may be assigned within the unit.

Education

• Degree / Certificate in Accounting, Business Administration or an equivalent combination of education, training & experience, or a related field from an accredited academic institution with 1 year of relevant experience or High School Diploma in the related fields with four years relevant working experience.

Experience:

• Good knowledge of basic accounting: revenue recognition, historical cost principle, cash and accrual accounting, bank reconciliation.
• Proven ability to establish and maintain strong working relationship with people.
• Good knowledge of archiving and document management system is an advantage.
• Demonstrated proficiency in Microsoft Office applications especially Excel, Word, and SharePoint.
• Previous work experience in international organizations and companies would be an advantage, preferably within the United Nations or within the international humanitarian.

Languages:

• Fluency in English (oral and written) required, working knowledge of the local language.

Skills:

• Experience with another international organization and knowledge of SAP is an advantage
• Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds
• Ability to meet deadlines and work under pressure
• Excellent communication and negotiation skills
• Ability to present clear and concise information
• Good level of computer literacy; personal commitment, efficiency, flexibility, drive for results.

Required Competencies:
Behavioural:
The incumbent is expected to demonstrate the following competencies:
Values:

• Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Professionalism: demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Empathy: Shows compassion for others, makes people feel safe, respected, and fairly treated.

Core Competencies - Behavioural Indicators Level 2:

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge continuously seeks to learn, share knowledge, and innovate
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way. 

Method of Application
Interested and qualified candidates should submit their Applications via email to: HRNIGERIA@iom.int using "CFCV2023.50 Junior Admin & Finance Assistant Lagos" as the subject of the email.
And
Click here to apply online

Note

• Only candidates residing in the country of the duty station and within commuting distance of the duty station will be considered.
• Appointment will be subject to certification that the candidate is medically fit for appointment, confirmation of all documents, and security clearances. Women with the above qualifications are encouraged to apply. 
• In order for the applications to be considered valid, IOM only accepts applications with a cover letter not more than one page specifying the motivation for application, addressed to Human Resources, International Organization for Migration (IOM) and with a subject line CFCV2023.50 Junior Admin & Finance Assistant Lagos. All applications should include a functional email address, mobile numbers, and detailed curriculum vitae (CV).
• Please note that this position is open only to Nigerian National applicants and only shortlisted candidates will be contacted.