Office Administrator Job at Phillips Outsourcing Limited

Phillips Outsourcing Limited is a leading outsourcing service provider in Nigeria committed to delivering qualitative, customised, and effective outsourcing solutions to our esteemed clients. Our innovative solutions have made us revered and renowned to be the go-to business partner for companies who want to scale-up and have a competitive edge in the market. With our workforce of highly skilled and experienced professionals, advanced technology and cost-effective mediums, our goal is to meet our client’s needs with precision.

We are recruiting to fill the position below:

Job Position: Office Administrator

Job Location: Victoria Island, Lagos
Employment Type: Full-time

Job Summary

• The Office Administrator will be responsible for overseeing various administrative tasks, ensuring smooth day-to-day functioning of the office, and providing support to the team.
• This position requires a detail-oriented and organized individual with exceptional communication skills and the ability to handle multiple responsibilities simultaneously.
• The Office Administrator will be the central point of contact for internal staff and external stakeholders, contributing significantly to the overall effectiveness and productivity of the office

Responsibilities

• Provide administrative support to management and staff, including preparing reports, drafting correspondence, and scheduling meetings.
• Ensure the office is clean, organized, and well-maintained, coordinating repairs and maintenance when necessary.
• Maintain accurate and up-to-date records, both electronic and physical, and ensure proper filing and archiving systems.
• Arrange travel arrangements and accommodations for staff as needed.
• Act as a point of contact between management, staff, clients, and vendors, facilitating effective communication.
• Ensure compliance with health and safety regulations, and implement necessary measures for a safe working environment
• Raise all requisitions for the department
• Assist in coordinating daily office activities, including scheduling meetings, managing calendars, and ensuring smooth workflow.
• Assist in organizing company events, meetings, and conferences.
• Oversee the procurement of office supplies and equipment, ensuring costeffectiveness and quality.
• Assist in monitoring office-related expenses and adherence to budget guidelines.
• Greet and assist visitors, answer phone calls, and manage incoming/outgoing mail and packages.
• Handle incoming and outgoing communications, including emails, letters, and faxes, and ensure timely responses or forwarding to relevant personnel.
• File Management: Organize and maintain physical and digital files, ensuring easy retrieval and proper storage

Requirements

• HND or BSc. in a related discipline
• 2-5 years of experience in an area of specialization – administration, logistics etc.
• Professional qualification in HR will be an advantage.
• Experience using ERP tools — Oracle, HCM, SAP etc.
• Maybe be required to work extended hours/weekends
• Experience in Report writing, planning.
• Expert User of MS Suite packages.

Salary

• N150,000 monthly.

Method of Application
Interested and qualified candidates should send their CV to: recruitment@phillipsoutsourcing.net using the Job Position as the subject of the mail.