PA To The Managing Director at Rondatoks Services Nigeria Limited

Rondatoks Services Nigeria Limited was incorporated as a Private Limited liability company 8th July 1991 to undertake the distribution and marketing of QUALITY Fast Moving Consumable Goods (FMCG) and allied products, with its Corporate Head Office in 46, Iju Road Agege, Lagos State, and over 6 other locations in Lagos.

In 1998 the company established it’s self as the main distributor of Procter and Gamble Limited. We are reposed with the duty of bringing P & G products such as Ariel, Always, Pampers, Vicks, Ambi Pur, Duracell, Oral-B, Gillette and others to a wide geographical territory in Lagos State. 
In 2002, the company In line with the vision of Procter & Gamble expands its coverage to Edo, Ogun, and Delta States. 

Our extensive network capabilities further allow us to fully attend to the total product life cycle, from sourcing to marketing and distribution.

Rondatoks Service Limited……  Torching Lives!!! Improving lives!!!

Job Title:  PA To The Managing Director

The role is to provide high quality executive personal assistance and administrative support to the Managing Director. Provide an efficient and responsive administrative, organizational, and logistical service to the Managing Director, helping her to manage her schedule and time.

The Managing Director will rely heavily on the jobholder, trusting that work will be handled effectively and efficiently in her absence. Discretion and confidentiality are therefore essential attributes of this role.

JOB DESCRIPTION 

• Complete a broad variety of administrative tasks for the Managing Director including managing an extremely active calendar of appointments, plan, coordinate and ensures the Managing Director’s schedule is followed and respected; acts in a “gatekeeper” capacity.
• Composing and preparing correspondence; monitors and responds to emails
• Sets up meeting files, scheduling and calendaring meetings, sets meeting agendas, setting location, time, and appropriate duration, identifying, inviting and confirming participants
• Prepare travel arrangements, expense reports, and all items needed to ensure the Managing Director’s successful focus on external relations and organizational growth.
• Provide a bridge for clear communication and maintain credibility, trust and support between the office of the Managing Director and staff.
• Work closely and effectively with the Managing Director to keep her well informed of upcoming commitments and responsibilities, and follows up appropriately. Acts as a “barometer,” having a sense for the issues taking place in the internal and external environments and keep the MD updated.
• Draft acknowledgement and thank you letters, personal correspondence, and other tasks that facilitate the MD’s ability to effectively lead the organization.
• Manage the Managing Director’s office ensuring the proper documentation and record keeping on behalf of the MD.
• Filter mails, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate.
• Ensure the Managing Director is adequately briefed on, or prepared for engagements she is involved in.
• Carry out other functions assigned by the MD

Qualifications

• • A good University degree.
• • Minimum of 1 year cognate experience
• • Excellent written, verbal and non-verbal communication skills.
• • Proficiency with MS office tools such as word, Excel and PowerPoint
• • Highly discreet and tactful 
• • Must be pro-active and be able to apply initiative 
• • Ability to type fast and accurately
• • Excellent organizational skills
• • Professional telephone manner
• • Bright, confident, friendly and personable.
• • Flexible and mature approach with ability to work unsupervised
•   must be female

Additional Information
Applicants who do not meet the above criteria need not apply as only successful candidates will be