Personal Assistant


UNITeS Cisco Networking Academy was established in 2007 and it launched the School Based Project for secondary schools in 2009 with the objective of developing Nigerian youths in the use, support and maintenance of Information Technology.

 UNITeS CISCO has highly motivated and qualified staff who passionately drive the ICT development in Nigeria through our projects.

Job Title: Personal Assistant

As personal assistant to the director you will be working closely with the Managing Director on a daily basis, providing administrative support, on a one-to-one basis. Your job will be to help the director make the best use of his time by dealing with secretarial and administrative tasks.

You will need extensive knowledge of the organization, including the company's aims and objectives. You will be expected to know names, numbers and context for all the major clients and suppliers that the director works with.

The Managing Director will be relying heavily on you, trusting that work will be handled efficiently in his absence. Discretion and confidentiality are therefore essential attributes you must display in all your activities.

Responsibilities
You will often act as Managing Director's first point of contact with people from both inside and outside the organization. Typical work activities include:

ü Screening telephone calls, enquiries and requests, and handling them when appropriate
ü Meeting and greeting visitors at all levels of seniority.
ü Organizing and maintaining diaries and making appointments;
ü Dealing with incoming email often corresponding on behalf of the director
ü Taking dictation and minutes.
ü Managing projects
ü Carrying out background research and presenting findings
ü Producing documents, briefing papers, reports and presentations
ü Organizing and attending meetings and ensuring director is well-prepared for meetings
ü Liaising with clients, suppliers and other staff;
ü Deputizing for director, making decisions and delegating work to others in his absence;
ü Devising and maintaining office systems, including data management, filing, etc
ü Arranging travel and accommodation and, occasionally, travelling with director to take note or dictation at meetings or to provide general assistance during business trips.

Education and Experience

  • LL.B in law or B.SC/B.Eng. in Civil Engineering or B.SC in Architecture.
  • Minimum of 2 years working experience in the same position
  • Experience in administrative and project management will be an added advantage.

Skills

  • Efficient and Effective
  • Discrete 
  • Proactive
  • Excellent communication skills (writing, spoken English and presentation)
  • Computer


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