Personal Assistant Job at Aluko & Oyebode

Aluko & Oyebode, a top-tier full-service law firm, provides world-class legal services to local and international clients with over 70 lawyers and up to 150 staff members working out of offices in Nigeria commercial centres of Lagos, Abuja, and Port-Harcourt.

Our practice areas encompass the full range of corporate and commercial legal services, including banking and structured finance, dispute resolution, telecommunications, media and technology, intellectual property, energy and natural resources, mergers and acquisitions, capital markets, project finance, real property, taxation, and privatisation. The Firm complements its corporate and commercial legal services with a robust Litigation, Arbitration and Alternative Dispute Resolution (ADR) practice.

We are recruiting to fill the position below:

Job Position: Personal Assistant

Job Location:  Abuja - NG (Primary)
Contract Type: Permanent

Job Summary

• The Personal Assistant will provide high-level administrative and personal support to Partners, ensuring efficient and effective daily operations.
• The role requires excellent organizational skills, attention to detail, discretion, and the ability to manage multiple tasks in a fast-paced environment.
• The PA will act as a gatekeeper, manage communication, coordinate meetings, and handle confidential and sensitive information with professionalism.

Key Responsibilities

• Manage calendars, appointments, meetings, and travel arrangements.
• Draft, review, and manage correspondence, emails, and documents.
• Organize and maintain filing systems (digital and physical).
• Prepare reports, presentations, and briefing materials as required.
• Coordinate logistics for meetings, including venues, agendas, and minutes.
• Handle personal errands and tasks on behalf of the Partner as needed.
• Monitor and prioritize incoming communication and requests.
• Liaise with internal departments, external clients, and stakeholders on behalf of the Partner.
• Ensure tasks and follow-ups are completed timely and accurately.
• Perform other duties as assigned to support the Partner's day-to-day functions.

Requirements
Educational Qualification:

• Bachelor’s Degree in Business Administration, Secretarial Studies, or a related field.
• A relevant certification (e.g., administrative support, office management) is an added advantage.

Skills / Knowledge Requirements:

• 3 years of relevant experience in a similar Personal Assistant, Executive Assistant, or high-level administrative support role.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• High level of discretion and confidentiality.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to multitask and work under pressure.
• Strong attention to detail and problem-solving skills.
• Professional demeanour and interpersonal skills.
• Ability to work independently and take initiative.