Personal Assistant Job at Robert Walters

Robert Walters - Our client, an Upstream Oil and Gas company based in Nigeria, is recruiting to fill the position below:

Job Position: Personal Assistant

Job Reference: M0P4VS-C13E5980
Job Location: Lagos
Contract Type: Permanent
Specialism: Mining, Engineering & Operations
Focus: Executive
Industry: Oil and Gas

Job Summary

• We are seeking a Personal Assistant to support their Executive Director/CFO. This role is pivotal in ensuring seamless operations and providing strategic administrative support at the executive level.
• This exciting opportunity requires a proactive and resourceful individual who can manage high-level administrative tasks while maintaining confidentiality.
• Success in this role will be demonstrated through effective time management, problem-solving, and the ability to enhance the Executive Director’s efficiency and impact within the business.

Key Responsibilities

• Proactively manage and resolve scheduling conflicts.
• Prepare professional presentations, memos, and correspondence.
• Conduct research and compile information for executive use.
• Providing strategic support across various business functions, ensuring smooth day-to-day operations.
• Handling and organising documentation, presentations, and reports to a professional standard.
• Coordinating travel arrangements, meetings, and stakeholder communications.
• Ensure the highest levels of confidentiality in all aspects of the role.
• Deliver on additional administrative duties as required.
• Comprehensive diary management and prioritisation of the Executive Director’s schedule.
• Acting as the primary point of contact for the Executive Director, ensuring they are well-informed and prepared for upcoming commitments.
• Supporting the collation and analysis of reports from Finance units

Requirements

• Bachelor’s Degree is preferred (ie: Business Administration) 
• Minimum of three years providing support to upper-level management
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
• Ability to work well under pressure and strong organizational skills
• Assertive and disciplined with the ability to work independently.