Personal Assistant / Receptionist Recruitment at Zhuli Recruiters
Zhuli Recruiters, a Recruitment / HR Consulting firm is recruiting suitable candidates to fill the position below:
Job Position: Personal Assistant / Receptionist
Job Location: Ikeja, Lagos
Employment Type: Full-time
Job Description
- We are looking for a versatile and highly-organized personal assistant to perform personalized administrative duties for senior management. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of managers.
- You may also be required to make travel arrangements and assist with other duties when required.
- To ensure success as a personal assistant, you should exhibit excellent organizational skills and demonstrable experience in a secretarial role.
- Accomplished personal assistants are intuitive to the needs of the managers and work autonomously to provide customized administrative support.
Responsibilities
- Reporting to senior management and performing secretarial and administrative duties.
- Liaising with internal departments, answering calls, and making travel arrangements.
- Managing internal and external correspondence on behalf of senior management.
- Scheduling appointments, maintaining an events calendar and sending reminders.
- Typing, formatting, and editing reports, documents, and presentations.
- Entering data, maintaining databases, and keeping records.
- Copying, scanning, and faxing documents, as well as taking notes.
- Preparing facilities for scheduled events and arranging refreshments, if required.
- Ordering office supplies and replacements, as well as managing mail and courier services.
Requirements
- Candidates should possess a Bachelor's Degree / HND / OND qualification
- 1-2 years of experience as a personal assistant /Receptionist would be advantageous.
- Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
- Excellent typing, note-taking, recordkeeping, and organizational skills.
- Ability to manage internal and external correspondence.
- Working knowledge of printers, copiers, scanners, and fax machines.
- Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
- Excellent written and verbal communication skills.
- Exceptional interpersonal skills.
Method of Application
Interested and qualified candidates should send their CV to: hirezhulirecruiters@gmail.com using the Job position as the subject of the email.
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