Personal Assistant to the MD / CEO Job at the People Practice

The People Practice - Our client in the Pharmaceutical / Cosmetics industry, is recruiting suitably qualified candidates to fill the position below:

Job Position: Personal Assistant to the MD / CEO

Job Location: Lagos
Employment Type: Full-time

Job Description

• Our client wants to hire a dynamic and resourceful Personal Assistant to support the Managing Director/CEO in managing their daily schedule, coordinating meetings, handling correspondence, and providing administrative assistance as needed.
• The ideal candidate will play a critical role in enabling the executive to focus on strategic initiatives and business priorities by handling various administrative tasks with professionalism and efficiency.

Responsibilities

• Act as the first point of contact for theCEO with internal and external clients
• Handle incoming requests and queriesappropriately
• Manage the CEO’s diary, schedulemeetings, and appointments, and providereminders
• Answer phone calls and emails and takemessages
• Take accurate and comprehensive notesat meetings
• Help with daily time management
• Develop and maintain an efficientdocumentation and filing system
• Maintain discretion and confidentiality
• Schedule meetings and manage calendars
• Run errands as requested
• Plan travel, including flights,accommodation, and groundtransportation
• Manage information flow in a timelyand accurate manner
• Track daily expenses and prepare weeklymonthly or quarterly reports.

Qualifications

• At least 3 years of experience as a PersonalAssistant to a senior executive
• Proven work experience as a personal assistant
• MS Office and English proficiency

Must have Skills:

• Active listening and good communication skills
• Proactive approach to problem-solving
• Ability to multitask
• Strong time-management and organization skills
• Strong interpersonal skills
• Outstanding organizational and time management skills