Procurement & Logistics Manager

Strategic Sourcing:

 

• Develop and implement procurement strategies to meet the logistical needs of the company.

• Identify and evaluate potential suppliers and logistics partners to ensure they meet quality, reliability, and cost-effectiveness criteria.

• Negotiate contracts, terms, and conditions with suppliers to secure favorable pricing and service agreements.

• Establish and maintain strong relationships with key vendors and logistics service providers.

 

 

Procurement Management 

• Prepare all necessary documentation like Form M, Bill of Landing, Custom Duty Payment etc required for clearance of goods

• Receive, review and process incoming requests ensuring sufficient clarity on specifications given for goods and services

• Implement an annual planning process to streamline repetitive procurement of goods to increase competitive tendering and internal processes. 

• Liaise with the Project staff to get the required specifications for the equipment and advise the concerned teams.

• Manage and ensure timely purchase and delivery of equipment and consumables keeping to the policies and procedures of the procurement policy 

• Process vendor payments accurately and on time

• Prepare Pro-forma invoice and contract documents for necessary approvals

• Manage the procurement budget and promote a culture of long-term savings on procurement costs

 

Vendor/Supplier Management

• Collaborate with the supply chain team to forecast demand and plan inventory levels

• Monitor and analyze supply chain performance metrics, identifying areas for improvement and cost-saving opportunities.

• Work closely with logistics teams to ensure timely delivery of supplies to meet operational requirements.

• Implement and maintain procurement and logistics best practices to ensure compliance and efficiency.

• Establish and update supplier database for both medical and non-medical materials

• Negotiate favourable supplier agreements for supplies as well as services that will be demanded on a regular basis.

• Build relationships with existing vendors and identify new vendors to service emerging needs

• Negotiate contracts, terms and deadlines with vendors and suppliers 

• Analyse and qualify suppliers in accordance with the Company’s policy.

• Maintain a list of prequalified suppliers for the range of Company’s goods and services 

• Source new vendors for better quality inventory and negotiate for better prices and prepare the procurement support documents.

• Resolve receiving discrepancies with supply vendors

 

Cost Management:

 

• Develop and manage procurement budgets, tracking and controlling costs to meet financial targets.

• Implement cost reduction strategies without compromising quality and service levels.

• Conduct regular cost analysis to identify areas of potential savings and drive cost optimization initiatives.

 

Risk Management:

 

• Assess and mitigate procurement-related risks, such as supplier disruptions, delivery delays, and price fluctuations.

• Develop and maintain a contingency plan to address supply chain disruptions and emergencies.

 

Quality Control 

• Develop and implement policies, procedures and processes to maintain the efficiency of operations 

• Advise on and ensure compliance with procurement procedures and processes

• Ensure accuracy of equipment and product specification for importation 

• Adhere to ISO Quality System framework 

• Ensure high quality of goods purchased and received 

• Conduct Supplier Assessment and Evaluation accurately and within agreed timelines 

Market Research 

• Conduct market survey to pursue the most profitable course in line with business objectives

• Monitor vendor performance.

 

Bid/Contract Management  

• Negotiate contracts, terms and deadlines with vendors and suppliers

• Review existing contracts with suppliers and vendors to ensure terms are favourable

• Work with the Legal team in identifying potential risks in contracts and agreements

• Organise the procurement operations with vendors and partners.

• Coordinating with multiple departments to ensure smooth and timely delivery.

• Receipt of bid documents, review of the same, contracts and/or purchase orders

•

 

Project Management

• Supporting project team in providing necessary information about projects and equipment

• Tracking and communicating projects status to the team

 

 

 

Report Writing

• Maintaining project documentation such as plan and reports, assigning tasks and controlling schedule

• Prepare weekly requisition status reports providing the most updated information about the status of each requisition;

• Prepare reports on assessments of bids received.

• Highlight sourcing issues for management's action.

 

Logistics Management

• Oversee, manage and track shipments, inventory, and the supply of goods.

• Plan, manage and evaluate logistics operations liaising with internal stakeholders, suppliers, logistics providers, transportation companies and customers.

• Ensure all completed orders are dispatched on time

• Create and implement best practice logistics principles, policies and processes across the organisation to improve operational and financial performance

• Negotiate rates and contracts with transportation and logistics providers

• Select carriers/suppliers and monitor service against performance criteria

• Ensure carrier compliance with company policies or procedures for product transit or delivery

• Resolve problems concerning transportation, logistics systems, imports or exports or customer issues

• Facilitate and follow-up on timely clearance, delivery and handover of goods and consignments to clients

 

Database/Records Management

• Add, verify, make updates and input vendors data into the ERP as needed 

• Gather feedback on the efficiency of current sourcing plans.

• Maintain procurement database and documentation.

• Maintain sourcing documentation in the procurement management system.

• Maintain vendor information and records.

• Maintain records of all transactions, ensuring that an efficient filing system for records of all quotations, procurement process, copies of records of expenditure, receiving reports, receipts, local order forms, etc. are kept accountable and easily accessible 

Qualifications & Experience

 

? A Bachelor’s degree in Procurement, Supply Chain Management, Logistics or related field. A Master’s degree is an added advantage

? Professional qualification in relevant field e.g CIPS is an added advantage

? Minimum of 10 years related experience

? Ability to use ERP/Software compulsory