Procurement & Logistics Officer Job at Albarka Health Spring Foundation

Albarka Health Spring Foundation (AHSF) is a non-governmental organization dully registered with Nigerian government through Corporate Affairs Commission (CAC/IT NO: 91613). Existing since October 2016, AHSF focuses on improving the quality of life of vulnerable population across communities in North East Nigeria. AHSF operates both in emergency and developmental context and have its program principally rooted in identifying gaps that affects population or increases vulnerability of population and bridging those gaps through resource base planning and implementation.

We are recruiting to fill the position below:

Job Position: Procurement & Logistics Officer

Job Location: Maiduguri, Borno
Employment Type: Full Time
Expected Start Date: ASAP
Sector: Supply Chain

Job Summary

• Procurement & logistics Officer will be responsible for reviewing overall procurement processes, tracking procurements of goods and services through the procurement cycle, ensuring that adequate competition is achieved for procurements, and providing regular procurement mentoring to project staff to support project implementation.
• Administer AHSF procurement policy and procedures in accordance with donor guidelines and requirements. S/He will implement and maintain procurement and fleet management policies, systems, and procedures.

Main Duties & Responsibilities

• Work with local, national, and international vendors of goods and services to ensure quality, maintain professional distance required to ensure high ethical standards.
• Ensure competitive procurements by attracting potential vendors for the purchase of goods or services either through direct, bid invitation, or other mechanisms that ensure high standards of transparency.
• Coordinate delivery logistics with program team and/or grantees to obtain the required permits including delivery receipts.
• Communicate all delivery schedules corresponding to grant and operations procurements, including the projection of related expenses.
• Verify deliverables are complete and done in a timely manner.
• Perform other tasks, as assigned.
• Implement procurement processes and logistics operations for the project, including grants, strictly following all rules and regulations as well as all stipulations established by Nigerian law.
• Management of fleet and logistics related contracts for quality of services offered by outsourced fleet service provider.
• Coordinate transportation, permits, authorizations, insurance, loading and unloading of goods/materials, and financial allocation or related expenses under grants.
• Prepare budgets, solicit quotations, negotiate, conduct analysis, and recommend vendors for delivery of goods and materials to grantees.
• Review and recommend changes to procurement policies and procedures as required.
• Maintain policies for procurement processes.
• Manage/maintain a registry and file system for procurements to allow for efficient document and process audits.

Education and Qualifications

• Minimum of National Diploma in Business Administration, Finance, Economics, Commerce, Supply Chain, Logistics and/or any other Social Sciences.
• At least experience in logistics with a minimum of 1-year managing procurement and data management within an International Organisation.
• Proven experience and knowledge of operational logistics & supply chain, policies & procedures

Skills and Competence:

• Good command of English. Proven ability to communicate effectively internally and externally (Hausa and Kanuri)
• Initiative and active problem-solving skills
• Proven training and capacity building experience
• Proficiency in the use of computers (Excel and Word)
• Strong ability to pay attention to detail. Good organisational and planning skills.
• Ability to work and handle pressure & Strong team player

Compliance& Ethics:

• Promotes and encourages a culture of compliance and ethics throughout Albarka Health Spring Foundation (AHSF). As applicable to the position, maintains a clear understanding of Albarka Health Spring Foundation (AHSF)’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity.

• Treat beneficiaries with dignity and apply AHSF Code of Ethics and Conduct, the UN Convention for the Elimination of Discrimination Against Women (CEDAW) and the UN Convention on the Rights of the Child (UNCRC) in the field, including sensitizing Field Staffs and vendors/agents on such principles.

Prevention of Sexual Exploitation and Abuse:

• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within Albarka Health Spring Foundation (AHSF) and amongst beneficiaries served by Albarka Health Spring Foundation (AHSF).
• Any other duties that may be assigned from time by supervisors.

Note

• AHSF is an Equal Opportunity Employer AHSF considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.
• The AHSF and AHSF workers must adhere to the values and principles outlined in AHSF - Standards for Professional Conduct. These are Transparency, Accountability, Partnership, Integrity, Team work (TAPIT). In accordance with these values, the AHSF operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
• Women are strongly encouraged to Apply.

Inclusivity Statement

• Albarka Health Spring Foundation is an equal opportunity programme that welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, care protected characteristics.
• As part of their adherence to the values of AHSFV, all AHSF Intern and Volunteers commit themselves to combat any form of discrimination, and to promoting respect for human rights and individual dignity, without distinction of a person’s race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other state.