Procurement Technical Assistant Job at Norwegian Refugee Council (NRC)

The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within the shelter, emergency food security, and water, sanitation and hygiene sectors.

We are recruiting to fill the position below:

Job Position: Procurement Technical Assistant

Job Identification: 11134
Job Location: Maiduguri, Borno
Duration of Contract: 6 Months (till December 31, 2023)
Job Category: Logistics
Reports to: Logistics Team Lead
Grade 4 in NRC's grading structure
Project Number: NGFX0000

Role and Responsibilities

• The Procurement assistant for Maiduguri office is responsible for running NRC procurement activities according to agreed procedures and tools at Maiduguri office level.
• The purpose of this position to received and proceed purchase requests and ensure efficient and effective delivery of goods and services with regards to NRC value for money principles.

Generic Responsibilities:

• Adhere to NRC policies, tools, handbooks and guidelines.
• Provide anti-corruption, transparency and cost-efficiency focus in all procurement processes.
• Conduct procurement process with focus on country and NRC regulations.
• Prepare procurement documents in line with NRC procurement procedures.

Specific Responsibilities:
These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.

• Prepare requests for quotations and source bids & quotations in accordance with NRC procurement regulations.
• Maintain proper files for procurement documents (as per local filling procedures)
• Assist the Procurement Officer in establishing and coordinating routine processes and procedures for the Procurement department.
• Liaise with receiving units and suppliers to collect invoices and Delivery documents.
• Prepare the payment request, ensure complete paper trail is attached and submit to the Procurement Officer for verification.
• Any other task reasonably assigned by the supervisor.

Critical Interfaces
By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:

• Finance department
• Vendors

Job Competencies
Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

Professional Competencies:

• Experience from working as a Procurement Assistant in a humanitarian/recovery context.
• Good communication and negotiation skills.
• Interpersonal skills, computer skills.
• Previous experience from working in complex and volatile contexts.
• Documented results related to the position’s responsibilities.
• Good communication in English.
• Compliance with NRC and donor policies, procedures and systems which are related to Logistics.

Behavioural Competencies (Max 6):
These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies and the following are essential for this position:

• Handling insecure environment
• Planning and delivering results
• Empowering and building trust
• Communicating with impact and respect

Note

• This position is open to?National candidates only and female candidates are strongly encouraged to apply. We invite applications from all qualified and interested candidates. Candidates are encouraged to apply early, as applications may be screened prior to the vacancy deadline.
• NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.